Hybrid Administrative Assistant - Financial Services Firm - $70k-$85k plus strong benefits

Hybrid Administrative Assistant – Financial Services Firm – $70k-$85k plus strong benefits

A financial services firm near Wall Street is seeking an Administrative Assistant to support a small group of senior executives with day-to-day needs, including calendar management, travel coordination, and expense reporting.

The team is looking for someone with vibrant energy, strong polish, and excellent communication skills, along with a proactive, can-do attitude.

The firm offers a hybrid schedule, strong culture, and solid work-life balance.

Responsibilities:

• Manage executive calendars, coordinating appointments, meetings, and conference calls to ensure schedules run smoothly and efficiently.
• Oversee expense reporting and travel logistics through Concur, maintaining accuracy and compliance with internal processes.
• Coordinate domestic travel arrangements, including flights, accommodations, and related logistics.
• Serve as a key point of contact via email and phone, professionally screening calls, directing inquiries, and documenting messages with accuracy and discretion.
• Build and maintain strong professional relationships with management, employees, external partners, and members across all levels of the organization.
• Respond to inquiries with professionalism and efficiency, ensuring timely follow-up and clear communication.
• Support special projects and ad hoc initiatives, contributing to team priorities as needs arise.

Qualifications:

• 3+ years of administrative experience
• Proficiency in Microsoft Office Suite and Concur
• Excellent verbal and written communication skills with strong attention to detail
• Ability to prioritize effectively in order to meet deadlines and quickly adapt to changes
• A can do attitude with a desire to work independently or with a team

Salary : $70,000 - $85,000 plus strong benefits

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to: [email protected]

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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