Legal Assistant
- Types correspondence, reports, opinions, agreements, memoranda, applications, and all legal document
- In attorney’s absence, handles client telephone inquiries, records messages, and follows up as required; makes appointments for clients
- Maintains good public relations with clients; observes confidentiality of attorney-client relationship
- Reviews and prioritizes incoming mail. Ensures that outgoing mail – local, foreign, express mail, or special courier – is timely deposited for delivery
- Maintains client and general files. Enters new client/matter data into computer system. Prepares and maintains client contact information. Conducts periodic review for possible storage of older files; prepares files to be closed.
- Reviews monthly docket report; establishes and maintains calendar and deadline reminder system; informs Docketing of new and completed matters
- Enters attorney/law clerk/technical writer/patent agent time into time and billing software/system; ensures time sheets are provided to appropriate person in timely manner; processes bills from BIM; proofs billing invoices; reviews and finalizes bills after attorney input.
- Performs legal assistant duties as requested
- Reporting the filings to clients.
- Monitor their attorney’s docket in conjunction with the docketing department.
- Accurate typing speed of 65+ wpm
- High proficiency in Microsoft Word, Excel, and Outlook
- Ability to maintain composure under pressure
- Reliable attendance record
- Experience with editing, revising, and drafting of legal documents
- Excellent written and verbal communication skills
- Ability to multi-task and to complete projects with little direction
- Ability to use discretion and handle confidential information
- Ability to meet deadlines and produce high quality work products
- Attention to detail and excellent organizational skills
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