Office Coordinator/HR Assistant

Our Ideal Office Coordinator/HR Assistant: Are you detail-oriented and enjoy meeting deadlines?Have a minimum of 2years of administrative office experience?Have great time management and organization skills? Love solving problems?Does people interaction energize you? Want to work for a company that has a strong mission of helping children with special needs? Interested? If this sounds like you, please apply today! Founded in 1995, Achieve Beyond nationally meets the needs of children by providing the highest quality of pediatric therapy and autism services. Our providers and administrative staff are dedicated to our mission of helping children and families and we are looking for smart, innovative, and driven candidates to join our team.Achieve Beyond is centered around our culture of collaboration and support to ensure our services are of the highest quality and adhere to our strong ethical standards. Job Summary: We are looking to hire anOffice Coordinator/HR Assistant.They will be responsible for managing our Forest Hills office facilities, supervising our receptionist and front desk functions, and being a great addition to the HR team.This position will carry a variety of tasks including managing our Forest Hills office items, being in charge of admin events, HR Orientations, HR check-ins and HR data processing, and assistance with benefit and leave management. The ideal candidate is professional, friendly, assertive, a taskmaster, and has the attitude that no task is above or beneath them.This position requires strong interpersonal skills, as well as organizational and project management expertise. We are looking for a candidate who enjoys their work and can independently problem solve.Customer service and prior office experience required. Note: due tothe nature of the role, we are looking for the ideal candidate who wants to have longevity within our Office Management/HR Team. Essential Duties and Responsibilities: Office Responsibilities Work directly with building management for any issues Responsible for all office projects, office upkeep, and ordering Coordinates staff meetings, creation of presentations and room set up/ordering food Responsible for the physical state of the office at all times/light cleaning Maintains keycards, creates IDs, mail management,parking spot maintenance, etc. Reception coverage (coverage for receptionist/lunch as needed)/management. File room and storage rooms are organized at all times. Facilitates office and virtual office events. Human Resources Conducts HR Orientations and monitors the onboarding process for new hires Conducts stay, tenure, andexit interviews;communicates feedback/brings trends to light with suggestions for improvement (therapists,admin staff, management) Responsible for HR data processing Tracking of employee training and documents Assists with workers' comp claimsand letters of verification as needed. Other duties assigned by the Director as needed Our Mission: At Achieve Beyond, we believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together. Qualifications and Other Requirements: Bachelor's degree in a related field or equivalent work experience Minimum of 2years of office experience Strong Word, PowerPoint, and Outlook skills required Excellent written, verbal, and presentation skills required Excellent demonstrated follow-up skills & attention to detail Ability to work both independently and as a team member Strong relationship-building skills-must be able to communicate effectively with all levels of staff Demonstrated adaptability and ability to manage change Must be resilient. Possesses a positive, can-do, flexible persona at all times Bilingual Spanish a plus! Physical Requirements: Occasionally ascends/descends stairs going to, while at, or leaving work location or facilities traveled to for work events. Occasionally moving and/or lifting objects at work weighing up to 50pounds such as files or copy paper. Must be able to remain in a stationary position for prolonged periods up to 90% of the workday working on a computer/electronic device. The ability to observe details at close range (within a few feet of the observer). The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. Benefits Include: Comprehensive medical, dental, and vision coverage, and 401 with employer match Short- and long-term disability coverage as well as life, flex spending, and commuter benefits Paid time off, sick time, and holiday pay Various Employee Discounts on Entertainment and Equipment Educational reimbursement and referral bonuses Structured initial training Monthly administrative events and so much more! Compensation:Full-time hourly non-exempt role at $25 per hour and overtime required as needed. No time off is approved from early October till mid-Novemberdue to benefits enrollment for the company. Hours:Monday: 8am-5:30pm, Tuesday-Friday 8:30am-5:30pm. Note that this role is not hybrid and requires one to be in the office 5 days a week. Must be available to come in early and/or stay late as needed. Must be willing to travel to Long Island office two times a year for meetings. Would be reimbursement for train or mileage. Job Description is Subject to Change.