Offer: ADVANCEMENT INFORMATION SPECIALIST

ADVANCEMENT INFORMATION SPECIALIST

Work Days: Monday - Friday
Shift Start/End Time: 8:30am-4:54pm
Hours Per Week: 37
Weeks Per Year: 52

The Advancement Information Specialist

manager: Director of Advancement Information Services

Pay Status and Classification: Non-exempt, Regular full time

Position Purpose: Maintains accurate and up-to-date information related to fundraising and constituent data within the College Relations department. Focuses on managing and ensuring data integrity, generating reports, and supporting fundraising efforts. Plays a critical function in supporting the advancement efforts by managing data, providing insights, and ensuring the efficient operation of systems and processes.

Essential Responsibilities and tasks:

» Gift Processing and Acknowledgement: Processes and records incoming gifts and donations accurately and in a timely manner. Ensures compliance with financial policies and procedures, legal requirements, and donor restrictions when recording and allocating gifts. Coordinates the acknowledgement process by generating gift receipts, thank-you letters, and other donor correspondence.

» Data Analysis and Reporting: Generates reports and analyzes data to provide insights into donor giving patterns, and overall fundraising performance. Assists in the production, maintenance and distribution of financial reports, gift/pledge acknowledgement correspondence, pledge reminders and matching gift requests.

» Collaboration and Communication: Addresses questions/requests regarding gifts/pledges from all sources. Works closely with fundraising teams and other staff members to understand their data needs and provide them with accurate and timely information. Contributes to the organization's capability to build and maintain strong relationships with donors and stakeholders.

» Administrative: Works regularly with the Finance Office on account reconciliations and pledges. Provides support for the annual audit and fiscal year end closing processes. Trains, assigns, and monitors the performance of student workers. Assists colleagues during busy times and for overlapping responsibilities including assisting with department wide events such as Homecoming, and Reunion.

Qualifications required

»Associates degree or equivalent, and/or a combination of significant education, training, certifications, and/or work practice. Bachelor's degree is preferred.

»Familiarity with and knowledge of the purpose of fundraising in higher education or a nonprofit setting.

»Demonstrated practice in data entry with the desire to meet expectations of efficiencies, timeliness and accuracy

»Proficiency working with a variety of software applications (MS Office suite)

»Proficiency in using donor databases, CRM systems, or fundraising software (e.g., Raiser's Edge, Salesforce) is preferred.

»Demonstrated capability and desire to learn, apply and retain complex and detailed processes and procedures

»Strong analytical and data management expertise.

»Attention to detail and a high level of accuracy in data entry and record-keeping.

»Excellent written and verbal communication expertise.

»Proficiency in data analysis and reporting tools, such as Excel.

» capability to work independently and as a team member, prioritize tasks, and meet deadlines.
The rate for this job offer is $19.00 - 20.00 per hour. Except for functions with a set rate of pay, the wage/income of the finalist selected for this function will be set located on a variety of factors, including but not limited to departmental budgets, qualifications, practice, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.
We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a prosperous candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications.
We offer exceptional benefits including:

»Generous Vacation, Sick and Personal Time

»Winter Recess Break in Addition to Paid Holidays

»Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)

»Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs

»Employee Scholarships toward Certifications, Seminars, Training and Professional Development

»Pre and Post Tax participation in a 403(b) Retirement Plan

» income Continuation Program in the event of Discapability

»Tuition Assistance Program for Employee, Spouse and/or Dependents
Note: All new hires of Union College are subject to a thorough education, work practice, and criminal history background check.

Union College
Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College
Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those located on race, religion, discapability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy
Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, discapability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.