Executive assistant

Company Description

Digitas is the Networked Experience Agency, built on the vision that we create magnetic experiences that earn the right for brands to exist in human networks. Today, and tomorrow. We deliver Networked Experiences by leveraging comprehensive data, technology, creative, media and strategy capabilities. Digitas delivers ambitious outcomes via unique solutions that include Creative Experiences, Integrated Media, Addressable Relationships, Social Marketing and Total Commerce. Celebrated by AdAge as Data and Insights Agency of the Year, U.S Campaign’s Brand Experience Agency of the Year, Media Network of the Year and celebrated by Forrester and Gartner, Digitas serves the world’s leading brands through a global network comprised of more than 5,500 employees across over 65 offices in 43 countries.

The Digitas culture is made up of fearless, inventive and generous Unicorns of all kinds.

Overview

We are the connected marketing agency, a full-service agency with modern creative & media, data, and technology services all under one roof.

We are connected in the way we think and the way we work. At the heart of our company are great people that we call Unicorns. Our Unicorns are open, bold, and curious, and love to solve complex problems for clients in unique ways.

To help with this, we are seeking an Executive Assistant who will provide one-on-one administrative support to two senior-level executives. Coordinate and organize executive-required activities with timely and accurate completion. It's not a small or easy task, but it’s a fun and rewarding one. If you think you’re up for it, read on.

Responsibilities

Day to day, your role will include:

• Create professional PowerPoint presentations utilizing charts, diagrams, and graphs
• Type correspondence and maintain files
• Manage executive(s) calendars and coordinate travel
• Demonstrate strong verbal, interpersonal, and written communication skills
• Exhibit organizational capabilities with the ability to handle multiple tasks in a fast-paced environment
• Display a professional, detail-oriented, and proactive approach
• Maintain current knowledge of Agency technical (software, hardware, virtual) capabilities
• Assist with copying, faxing, and distribution of materials.
• Coordinate Client/department functions
• Assist with T&E preparation for executive(s)
• Excellent computer skills with a high proficiency in Outlook, Word, Excel, and PowerPoint
• Must be available to work occasional overtime
  
  

Qualifications

• Two or Four year degree
• 5 or more years of experience in a client service environment
• Strong PC skills in Windows environment (Outlook, Word, Excel, and PowerPoint)
• Organized; detail-oriented; resourceful and self-motivated; customer-focused, deals well with ambiguity and change, results-oriented, and has the ability to manage multiple tasks at one time
• An understanding of newer communication mediums, such as forums and blogs, and experience utilizing them effectively in communications programs is required
• Candidate must be open to travel as needed
• Familiarity with prompt-based interaction and commonly used generative AI tools (e.g., ChatGPT, Google Gemini, DALL·E, Midjourney) is a plus, especially for tasks like ideation, research, or content generation.
  
  

Got the sparkle? Apply if you believe your unique skills are a fit.

Additional Information

Digitas is an equal opportunity employer.

Additional Information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected].

Compensation Range: $28.77-$43.57 hourly. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 10/1.

All your information will be kept confidential according to EEO guidelines.