Billing specialist

Are you Ready to Engineer Your Career? At IMEG, one of the largest design consulting firms in the U.S., we strive to provide exciting and rewarding career opportunities to our team members. We work hard and are passionate about what we do but also love to have fun along the way. We celebrate the ability to be a firm of over 2900 employees in the US and beyond who still provides a local office approach and feel to each of our employee-owners. From opportunities to get involved and give back locally through our Community Involvement Committees to the ability to partner with exciting clients, we take our jobs seriously but have a great time in the process.

As a company, we believe in investing in our team members and providing an environment for expansive growth. We put people first. We are proud to say we are a 100% employee-owned organization and take pride in our commitment to being a great place to work. We support this commitment through work-life balance, flexibility, continuous training and development opportunities, and community impact. We reward innovation, hard work, and support a culture of sustainability.

IMEG is growing, and we’d love to have you join our team! We are currently seeking a Billing Specialist in our Manhattan office. The Billing Specialist will be the primary liaison between the assigned teams and the Accounting Department. In this role you will be required to develop a working relationship with the Client Executives for the assigned Client Service Teams as well as other key members on those Teams. The position will have primary responsibility for the Team’s billing and accounts receivable monitoring.


Principal Responsibilities

• Maintains data entry and performs verification

• Sets up new projects and invoice generation

• Ensures contract terms and contacts are accurate

• Reviews contracts for new projects for unusual terms or structure that may have an impact on billings

• Initiates requests for billing information from the Team members and reviews them for accuracy and completeness

• Prepares monthly billings to clients on Team projects, reviewing for accuracy and completeness

• Monitors collection of Team accounts receivable and follows up either with the Team members and/or Clients on amounts not paid within terms

• Manages communication and correspondence to/from Clients regarding commercial matters

• Reviews and approves timesheets and expense reports for Team members.

• Enters sub consultant invoices, tracks their payment terms, and approves them for payment when due

• Runs reports for management and conducts research to aid in the investigation of billing discrepancies and errors

• Responsible for responding to customer inquiries regarding invoices

• Investigates project variances and monitors missing billing terms

Required Skills/Abilities

• Strong communication skills

• Strong bookkeeping background

• Strong customer service abilities and attitude

• General understanding of electronic billing

• Ability to read contracts and follow contract requirements regarding commercial terms

• Strong attention to detail and organizational skills

• Able to adapt to a fast-paced environment

• Team player

• Ability to mentor and train other employees

• Knowledge of Deltek-Vantagepoint or similar software is preferred

• Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook

• Ability to travel up to 10% with occasional overnight stays

Education and Experience

• 2 years post-high school education or High School diploma with relevant work experience

• 2 years prior billing experience

• Experience in the engineering and/or the construction industry is a plus

• This position is not eligible for sponsorship

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to lift 15 pounds at time

Salary Range $66,000 - $72,800. Minimums and maximums may vary based on location. Individual pay will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG Corp. provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws.

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IMEG, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

Want to learn more about IMEG and our other amazing career opportunities? Please visit .

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran’s status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations.

All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [email protected].