Administrative Assistant. Student Health and Counseling

Job Description

Job Description

Job Title: Part-time Administrative Assistant (28 hrs/week)

Department: Student Health & Counseling

Reports to: Daniella DiClerico, FNP; Assoc Director of SHAC

Effective Date: 08/15/2026

# of Direct Reports: 0

# of People Supported: 4

Job Description:

The Student Health and Counseling Department at Manhattanville University is seeking a part-time administrative assistant for Health Services. This role will support the Health Services staff. The ideal candidate will be able to provide effective support to the Health Services in a fast-paced environment while managing multiple responsibilities.

Supervisory Responsibilities: None.

Duties/Responsibilities:

• Greet students, answer routine questions, and schedule appointments in medical records system
• Answer and triage phone calls and other front desk operations at the Student Health Services
• Develop and maintain office procedures to ensure smooth functioning of Health Services
• Sort and distribute mail in Student Health Services
• Communicate with Office Manager for Student Health and Counseling
• Understand, appreciate and respect the collaborative nature of the Student Health and Counseling department
• Administrative operation of the electronic medical record system in Student Health Services
• Manage requests to release and obtain records in Student Health Services
• Participate in staff meetings
• Maintain appropriate boundaries with students
• Present with a warm, pleasant and welcoming demeanor
• Work as a team player, to collaborate, to share ideas, and to respect the ideas and views of others
• Perform other related duties as assigned.

Required Skills/Abilities:

• Maintaining an environment that is welcoming and inclusive to persons of all backgrounds, nationalities, and roles.
• Maintain commitment to creating an equitable and inclusive environment within our department
• Maintain patient confidentiality
• Maintaining excellent customer service
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient wi th Microsoft Office Suite and related software.

Qualifications:

Education: High school diploma or equivalent.

Experience:

Prior front desk, administrative, and office experience

Experience in a medical office strongly preferred

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Hours Expectation:

Part-time, 28 hours per week

Salary:

This is a non-exempt position with an hourly rate of $22.44.

Hours Expectation:

• Part-time, 29 hours or less per week
• This is a permanent 38-week position starting in mid-August and running through mid-May (summers off).
• The successful candidate will work 8:45am – 4:45pm, Mondays – Thursdays.

Housing:

Housing is not provided.

Benefits:

This position is not eligible for benefits. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Applications will be reviewed as they are received, and qualified candidates may be invited to interview before the application deadline. We encourage you to apply early, as the position may be filled prior to the closing date.

Applicants must be legally authorized to work in the United States for the duration of their employment.

Manhattanville University is an Equal Opportunity Employer. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. If you are unable to complete this application process, contact Manhattanville Human Resources at [email protected] to ask for assistance.