Administrative Assistant

We are seeking a proactive, highly organized Administrative Assistant to oversee front desk operations and deliver exceptional administrative support to our team of Real Estate Agents and office leadership. Serving as the primary point of contact for the office, you will handle everything from listing administration and financial processing to front-of-house customer service and daily facility needs.

If you excel in a dynamic environment, possess sharp attention to detail, and feel comfortable navigating internal systems, this is a great short-term opportunity to showcase your skill set. Please note this is a temporary role 1-3 months. Please reach out to [email protected] if you are interested!

salary: $24 - $24.01 per hour
shift: First
work hours: 8 AM - 5 PM
education: No Degree Required

Responsibilities

Front Desk & Communication

• Serve as the face and voice of the office—answering incoming calls, screening inquiries, taking accurate messages, and welcoming visitors.

• Manage, sort, and distribute incoming and outgoing mail, email, faxes, and messenger services.

• Attend virtual Sales Meetings, capture detailed meeting minutes, and distribute them promptly to the team.

Operations & Agent Support

• Partner with the Office Manager to process transaction paperwork for sales and rental deals, including scanning checks, filing vital documents, and tracking deal submissions.

• Assist real estate agents with proprietary systems to generate marketing collateral, manage listing databases, and conduct searches.

• Maintain exclusive listing data and generate accurate weekly and monthly activity reports in Excel.

• Prepare board packages, mailing labels, custom documentation, and assist with special administrative projects as needed.

Office Management & Financial Coordination

• Process office invoices, route them to management for approval, and submit them to the Finance Department for payment.

• Assist the Senior Managing Director (SMD) with monthly expense report preparation and submission.

• Maintain office inventory by tracking, ordering, and restocking office, kitchen, and beverage supplies.

• Coordinate basic facility maintenance and repairs with the facilities team.

• Perform basic printer and equipment troubleshooting (toner changes, paper jams, etc.).

Skills

• Scheduling Appointments
• Administrative Duties
• Written Communication
• Multi-tasking
• Maintaining Calendars
• Answering Phones

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.