Regional Office Assistant Greater NYC Region

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Job Specific Working Conditions:

Regional Office Assistant

Regional Office Assistant

Summary:
This position assists the regional administrator position and provides regional administrative support.

Essential Duties:

Written and Verbal Communication

• Provide general office support including correspondence filing and mailing.

• Answer phones.

• Respond to voicemail e-mail and phone calls in a timely and professional manner.

• Send thank-you letters to donors.

• Interact with all area and regional staff volunteers area and regional committees and regional management teams.

Assist in Administration

• Process and track donations.

• Maintain donor and leader databases ensuring area leader forms driver questionnaires and background checks are up-to-date.

• Manage monthly purchase card expenses field development tool (FDT) regional and staff expense reports.

• Provide personnel support for regional staff including Human Resources and personnel action requests (PARs).

• Coordinate regional fundraising events and other regional events.

• Assist with annual camping administration.

• Assist regional administrator and regional director with workload.

• Maintain organize and facilitate monthly deadlines including camp and work crew allocation annual budgets and compensation.

• Provide staff care including birthdays monthly reports and assignment care packages.

• Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.

• Facilitate paperwork to open and close area ministries across the region.

• Manage and execute area transfers.

• Manage Mission Security application for staff within region.

• Update the MSite.

• Provide administrative support for volunteer-led areas and areas in a staffing transition.

• Assist with additional work from regional staff.

Assist in Event Planning

• Plan coordinate and facilitate regional events including:

• Regional staff training days

• Committee chair days

• Regional meetings

• Regional camps

• Leadership weekends

Education:

• High school education or equivalent.

• Associates degree preferred.

• On-going education encouraged.

Qualifications Required For the Job:

• Previous administrative assistant experience preferred.

• Must be able to type 55 to 60 words per minute with few errors.

• Proven data entry skill which must be accurate and rapid.

• Demonstrated proficiency in Microsoft Office Suite (which includes Word Excel Outlook and PowerPoint.)

• Strong organizational skills with attention to detail.

• Must have good grammar with strong written and verbal communication skills.

• Ability to maintain confidentiality.

• Basic accounting skills.

• Must be detail-oriented while successfully accomplishing multi-tasks.

• Proven relational skills with both kids and adults.