Senior Manager, Accounts Payable

Description

Position Summary:

The Senior Manager of Accounts Payable is responsible for overseeing day-to-day accounts payable operations, ensuring timely and accurate processing of payments.

Responsibilities: Responsibilities include, but are not limited to:

• Supervise and manage day-to-day activities of accounts payable department staff, providing coaching and feedback on performance.
• Oversee the three-way matching process for accounts payable invoices, receipts, and purchase orders.
• Develop and maintain accounts payable payment schedules (wires, checks, and credit cards) for review and execution.
• Act as the primary point of contact for vendor inquiries, resolving payment discrepancies and maintaining strong relationships.
• Reconcile credit card transactions, account statements, overhead invoices, and expense reports.
• Manage and maintain accounts payable aging reports, vendor files, and electronic and physical financial records as needed.
• Prepare, process and mail and/or wire payments.
• Investigate all vendor debit memos and invoice discrepancies.
• Review and approve vendor statements, researching all variances.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Set and monitor key performance indicators (KPIs) to measure team effectiveness and address areas for improvement.
• Lead accounts payable-related projects.
• Collaborate with other departments to streamline invoice approval processes and ensure proper documentation.
• Other responsibilities as assigned by Senior Management.

Requirements

Education and Experience:

• Associate degree in accounting or related field.
• 7+ years of experience working in all areas of accounts payable; including 3+ years managing an accounts payable team.
• Proven experience managing vendor payments in manufacturing, distribution, or wholesale industries (pharmaceutical industry experience preferred).

Skills, Knowledge, and Abilities:

• Ability to communicate effectively with vendors and interact with all levels of in-house personnel.
• Ability to manage changing priorities and deadlines and give directions concisely.
• Excellent attention to detail, organization, driving results and process improvements.
• Proficient in using MS Office programs, specifically Excel and Word.
• Familiarity with ERP systems and other financial software.

Physical Demands:

• Required to use hands to operate computer controls.
• May be required to stoop, kneel, crouch, stand, bend, sit, talk, hear, or walk for long periods. The employee may lift and/or move up to 50 lbs.
• Specific vision abilities required include close vision, ability to focus.

Work Environment:

• Required to be present in the office to provide immediate supervision to direct reports, and collaborate with directors, peers, and other departments daily.
• Potential to move between production operations sites/areas and local geographic region to complete job functions.
• Hours/Travel maybe subject to changed based on management/company discretion.

Supervisory Responsibilities:

• Manage accounts payable staff.

Personal Protective Equipment or Attire Required for Position:

• As needed.

Pay Range:

$100,000 - $110,000 per year