Administrative Assistant

Your Next Administrative Assistant Adventure Awaits!

$35.00/hr - Be the Backbone of Innovation!

Do you thrive in a fast-paced environment where your stellar organizational skills and proactive spirit make a real impact? Are you a wizard with Microsoft Office, a scheduling guru, and a communication pro who can connect with anyone, anywhere? If so, we're looking for you!

Join our dynamic team and become the go-to Administrative Assistant supporting to up to three Vice Presidents. This isn't just a job; it's your chance to be the crucial link that keeps our innovative engine running smoothly.

Your Mission (Should You Choose to Accept It):

• Executive Command Center: Masterfully manage calls, messages, and the flow of information for our top R&I leaders. You'll anticipate their needs and act with precision.
• Presentation Powerhouse & Spreadsheet Sorcerer: Craft compelling memos, dynamic presentations, and organized spreadsheets using your Microsoft Office superpowers (especially Excel, Word, Outlook, and PowerPoint!).
• Meeting Maestro: Seamlessly schedule and set up meetings and conferences, both on our campus and across the globe. Your exceptional communication and knowledge of our facilities will ensure every event is a success.
• Financial Fortress: Efficiently process expense reports, ensuring accuracy and timely submissions.
• Logistics Legend: Handle all shipping and receiving needs with speed and accuracy.

What You Bring to the Table:

• Proven proficiency in Microsoft Office Suite - most importantly PowerPpoint – you're not just familiar; you're an expert!
• Exceptional communication, organizational, and follow-up skills that shine across cultures.
• Impeccable interpersonal skills and professionalism – you know how to connect with people at all levels.
• The ability to thrive in a fast-paced, ever-changing environment with a positive attitude and a supportive team spirit.
• A minimum of 5 years of experience as an Executive Assistant or Administrative Assistant, with a preference for supporting senior-level executives and international stakeholders.
• Experience handling confidential information and navigating compliance policies with discretion.
• Prior experience (at least 3-6 months) in an R&D and/or Testing environment preferred

Ready to elevate your administrative career? Apply now and let's build the future together!

salary: $34 - $35 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

Executive Support & Calendar Management

• Manage complex calendars, schedule meetings, and prepare agendas for R&I executive staff.

• Coordinate on-site and off-site conferences globally, ensuring seamless communication with internal and external stakeholders.

• Handle high-priority phone calls and messages with a strong sense of urgency and understanding of executive needs.

Meeting & Event Coordination

• Manage conference room schedules, resolving conflicts and providing technical support for audiovisual equipment.

• Lead event planning for site tours, town halls, and R&I engagement activities.

• Facilitate travel arrangements, including detailed itineraries and required documentation (visas, passports, invitation letters).

Administrative Operations

• Create memos, presentations, and spreadsheets using Microsoft Office applications.

• Process invoices, expense reports, and office supply orders for R&I Vice Presidents.

• Route and track sensitive documents for signature, including project requests and internal memos.

• Maintain department organizational charts and log attendance records accurately.

Operational Continuity

• Execute shipping requests (UPS/FedEx) and manage departmental procedures.

• Provide cross-coverage for team members to ensure uninterrupted business operations.

• Apply deep knowledge of company policies to resolve operational issues proactively.

Skillsanswer phones (3 years of experience is required)Maintaining CalendarsPreparing Agendasmeeting coordination (1 year of experience is required)travel management (1 year of experience is required)
QualificationsYears of experience: 5 yearsExperience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.