Executive Admin Administrative Assistant II
- Ensure effective ongoing operations of SVPs office, ability to multi task.
- Handles/manipulates heavy calendar to include: domestic and some international travel, scheduling daily meetings, senior management requests, retailer meetings, and committee meetings. Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones. Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.
- Arrange all travel to include: itineraries, agendas, visas, and travel advances.
- Handles expense reporting using Concur.
- Maintain up to date appointments, requests and agendas for events on calendar.
- Screen incoming calls, relay detailed messages and maintain call log.
- Review all mail, non confidential email.
- RSVPs/Restaurant Reservations/Car Services.
- Works closely with SVP to draft and generate appropriate correspondence required.
- Arrange catering/set up to include but not limited to: breakfast, dinners, prepare travel arrangements, agendas, itineraries and invitations, arranges for transportation, reviews such actions with SVP as necessary.
- Develop and edit presentations and word documents as needed.
- Position requires 5 years experience in an administrative environment
- College or university degree required
- Proficiency in Microsoft Word, Excel, Outlook and Powerpoint
- Excellent organization, multi tasking, communication and writing skills
- Ability to handle a fast paced environment, work well under pressure, problem solve and seek excellence in execution
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