Billing Coordinator

Company Description

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

Job Description

This position is responsible for preparing invoices to be issued to clients, updating internal records related to project and collection status and collecting past due invoices. It is also responsible for monitoring the progress of projects. This position will report directly to the Accounting Manager. Responsibilities include, but are not limited to:

• Maintaining billing folders for assigned projects with all the appropriate documents including proposals, expenses, third party consultant invoices, and monthly client invoices
• Obtain pricing from Proposals/addendums/ change order in order to calculate billings correctly
• Researching any unbilled issues for review with accounting manager
• Issuing invoices to clients through various channels (mail, platforms, e-mail etc.)
• Issuing client account statements monthly
• Reviewing account balances to discover outstanding debts or other inconsistencies
• Contacting clients regarding initial invoices, past due payments
• Updating accounting records with new client information
• Sending reminders for payments and contacting clients when assigned
• Answering questions and handling inquiries from clients regarding invoices
• Reporting on collection activity to accounting department management

Qualifications

• Detail oriented and highly motivated, self-starter
• Strong computer skills, proficiency with Excel and QuickBooks
• Construction experience
• Experience using Deltek is a plus
• Strong organizational skills
• Excellent math ability
• Excellent communication skills
• Experience with hourly and lump sum billing
• Industry experience preferred
• Ability to work well with others, meet deadlines and respond to changes in priorities
• Previous experience at an A/E Consulting firm is preferred

Additional Information

SOCOTEC offers generous compensation packages including salary, benefits & bonus based upon relevant experience.

All your information will be kept confidential according to EEO guidelines

Hourly Rate: $24-$28/hr

SOCOTEC is an Equal Opportunity Employer.