Project Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Project Coordinator – JLL

What this job involves:

As a Project Coordinator at JLL, you'll be at the heart of creating exceptional workplace experiences for our clients. This role serves as the operational engine behind space transformation projects, ensuring seamless coordination from concept through completion. You'll manage the intricate details that make complex space projects successful—from initial planning and vendor coordination to final delivery and client satisfaction. Your work directly impacts how organizations optimize their real estate, enhance employee experience, and achieve their business objectives. This is an opportunity to develop project management expertise in a dynamic, fast-paced environment where attention to detail, stakeholder collaboration, and operational excellence drive meaningful business outcomes.

What your day-to-day will look like:

• Coordinate project initiation activities by gathering requirements, organizing kick-off meetings, conducting site visits with stakeholders, and developing comprehensive project plans with accurate timelines and deliverables.

• Maintain project schedules and documentation by updating Gantt charts, tracking progress against milestones, and distributing regular status reports to stakeholders to ensure transparency throughout the project lifecycle.

• Serve as the primary liaison between facilities teams, vendors, IT, and stakeholders by communicating change requests, coordinating delivery schedules, and following up on action items to keep projects on track.

• Manage space-related requests including space changes, private room allocations, and resets by reviewing submissions, evaluating optimal space utilization, and submitting service tickets for test fits, CAD files, and space preparations.

• Oversee new hire onboarding logistics by gathering information from administrators and managers, updating project matrices with customer and technical requirements, and ensuring seamless workspace readiness.

• Communicate proactively with clients regarding project schedules, potential business impacts, and progress updates to maintain high satisfaction levels and manage expectations effectively.

• Contribute to continuous improvement by documenting lessons learned post-project completion, developing standard operating procedures, and identifying best practices to enhance team efficiency and service delivery.

Required Qualifications:

• 1-2 years of experience in a fast-paced, high-functioning environment demonstrating ability to manage multiple priorities simultaneously

• Strong analytical and organizational skills with proven ability to develop project plans, track deliverables, and manage complex schedules

• Proficiency in word processing, database management, email software, and project management tools (experience with Gantt charts and project tracking systems required)

• Detail-oriented approach with exceptional organizational capabilities and demonstrated ability to multitask while maintaining accuracy

• Excellent written and verbal communication skills with ability to effectively interact with diverse stakeholders including vendors, clients, and internal teams

• Self-motivated professional who thrives in dynamic environments and can independently manage responsibilities while collaborating effectively with cross-functional teams

Preferred Qualifications:

• Bachelor's degree preferably in Construction Management, Engineering, Architecture, or Business Management

• Experience with computer-aided design (CAD) software or familiarity with architectural drawings and space planning concepts

• Knowledge of corporate real estate operations, facilities management, or workplace services

• Prior exposure to vendor management, procurement processes, or contract coordination

• Familiarity with corporate workplace technologies and systems integration considerations for space projects

• Experience with customer service or client-facing roles demonstrating ability to manage expectations and deliver exceptional experiences

• Understanding of change management principles and communication strategies for workplace transformations

• Proficiency with project management software platforms or collaboration tools beyond basic office applications

Location: New York, NY (On site)

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.