Medical Office Assistant

Job Description

Job Description

Hiring Medical Office Assistants!

Locations: Rockville Centre, Smithtown/West Islip Float ,Roslyn/Plainview Float, Massapequa/Levittown/Hicksville Float.

Job Description

We are seeking a skilled Medical Office Assistant to join our clinical team. The ideal candidate will be responsible for ensuring efficient patient flow, preparing treatment rooms, and providing procedural support. This role requires a minimum of three years of consistent experience in a clinical setting.

Responsibilities

• Ensure efficient patient flow and prepare treatment rooms and equipment for patient examinations.
• Provide procedural support following department-specific guidelines.
• Perform initial intake of patients, including interviews, vital signs, and allergy information.
• Accurately record and update relevant patient information.
• Perform daily Quality Controls (QC) for all Point of Care (POC) testing.
• Obtain specimens and accurately perform and record patient POC testing per policy.
• Track and retrieve patient lab/diagnostic testing results under provider or RN direction.
• Perform administrative functions of the patient prescription renewal process under provider or RN direction.
• Provide cross coverage for other appropriate clinical roles.
• Support departmental medical record audits as needed.
• Clean and stock patient care rooms between patients and maintain inventories of medical supplies.
• Stock and maintain patient-related forms and educational materials.
• Utilize equipment appropriately and report equipment/facility breakdown or damage promptly.
• Ensure documentation is legible and falls within appropriate MA scope/Organizational guidelines.
• Accurately document patient information on appropriate forms and demonstrate accuracy in data entry and retrieval.
• Perform other duties as assigned to promote health, safety, and comfort.
• Travel to satellite locations may be required.
• Demonstrate awareness of safety needs, infection control, risk management, and environment of care policies.
• Ask questions and seek clarification when needed, especially in situations outside of the MA scope of practice.
• Support the mission, vision, values, and goals of the organization through consistent behaviors.

Additional Skills & Qualifications

• Ability to travel to satellite locations
• Understanding of infection control, risk management, and environment of care policies
• Demonstrates support for organizational standards

Work Environment

Candidates will be working in two offices located in Smithtown and West Islip. The work schedule is Monday to Friday, with shifts from 8 AM to 4 PM or 9 AM to 5 PM. Each shift includes a half-hour unpaid lunch break, totaling 7.5 paid hours per day. No weekends are required. Daily duties include taking manual vitals, familiarity with holter monitors, and performing EKGs.

Pay and Benefits

The pay range for this position is $18.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rockville Centre,NY.

Application Deadline

This position is anticipated to close on Aug 11, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] for other accommodation options.