Confidential Secretary to the Commissioner

Confidential Secretary to the Commissioner Location Albany, NY :

Kathy M. Sheehan Tatiana Diaz Albany City Hall

Mayor Director of Human Resources 24 Eagle Street, Rm 301

(p) 518-434-5049

(f) 518-434-5269

Notice of Job Opening

Position: Confidential Secretary to the Commissioner

Applicants must meet the requirements outlined in the enclosed .

• PLEASE NOTE that this position's civil service jurisdictional classification is

Exempt.

The City of Albany's Department of Administrative Services is seeking a highly-

motivated and organized Executive Assistant. The Department of Administrative

Services oversees the day-to-day management of City government. Our

Department is comprised of the Offices of Budget, Human Resources, Innovation,

Information Technology, Purchasing, MWBE & EEO Compliance, Payroll, Public

Records, Sustainability, and Cultural Affairs. We operate in a fast-paced, dynamic

environment that has broad and lasting positive impact on the City. The successful

candidate must be well organized, detail-oriented, personable, and be able to take

direction as well as act independently. This position is supervised by and reports to

the Commissioner of Administrative Services, but works with everyone on the

team. The Executive Assistant regularly, frequently, and independently interfaces

with high-level internal and external contacts requiring considerable discretion,

initiative and confidentiality. Core responsibilities of the position include

executive-level administrative support, office management, and project support.

Preferred Qualifications and Skills:

The preferred candidate will have an associate or bachelor's degree and at least

two years of comparable experience in a similar environment and role. The

successful candidate must be well-organized, personable, results-driven and

consistently detail-oriented. Excellent people skills, verbal and written

communication skills are critical. The dynamic and fast-paced nature of the

Department requires excellent critical thinking skills. Flexibility and ability to

prioritize and execute multiple tasks simultaneously and efficiently is essential.

The successful candidate must be able to work as part of a team, take and execute

directions, and display initiative and anticipate needs while working

independently. Microsoft Office proficiency is preferred as these programs will be

used daily in the role.

Kathy M. Sheehan Tatiana Diaz Albany City Hall

Mayor Director of Human Resources 24 Eagle Street, Rm 301

(p) 518-434-5049

(f) 518-434-5269

Department: Administrative Services

Number of 1

Vacancies

$47,300-$71,000 annually Rate of Pay:

Commensurate with qualifications and experience

Schedule: 37.5 hours/week

Application UNTIL FILLED

Deadline:

All applicants must submit an application online via jobs.albanyny.gov to be

considered for the job opening.

Residency YES

Requirement:

Per City Code § 62-1, all individuals hired by the City of Albany municipal

government must be or become residents of the City of Albany within 180 days of

hire. Failure to move into the City shall be deemed a voluntary resignation.

The City of Albany is an Equal Opportunity /Affirmative Action Employer.

Posted on Friday, December 29, 2025

City of Albany

Exempt

Issued: 3/26/03

CONFIDENTIAL SECRETARY TO THE COMMISSIONER

DISTINGUISHING FEATURES OF THE CLASS : Positions in this class are

pursuant to Civil Service Law Section 41(a) “one secretary of each state department or

division, temporary state commission or other state officer authorized by law to appoint a

secretary.” The incumbent works closely with the Commissioner on confidential matters.

This position requires independent judgment, integrity and discretion in carrying out

secretarial, administrative and clerical responsibilities and in dealing with employees and

the public. The work generally involves all aspects of preparation of moderately difficult

correspondence, documents and forms and requires a general understanding of office

policies and procedures. The work is performed under the direct supervision of the

Commissioner. Supervision of others is not typical of this class.

TYPICAL WORK ACTIVITIES : (Illustrative Only) 

Acts as secretary to a Commissioner which calls for the use of judgment and

experience in making decisions in accordance with established policies and

procedures; 

Performs all secretarial, administrative and clerical duties as assigned by the

Commissioner; 

Composes and types routine correspondence, applying a knowledge of departmental

operations and regulations; 

Prepares reports, documents and forms using computer software systems, such as

Microsoft Office, etc.; 

May read incoming mail and answer general correspondence; 

May provide general information to the public by phone or in person; 

Enters and retrieves information in an automated information system; 

Performs related work as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS : 

Good knowledge of office terminology, personal computers and office equipment; 

Good knowledge of Business English; 

Ability to understand and carry out complex oral and written directions; 

Ability to act independently; 

Ability to be discrete, confidential and professional; 

Ability to prepare written correspondence, forms and documents; 

Ability to establish and maintain effective working relationships with employees,

other governmental officials and the general public; 

Clerical aptitude; 

Initiative; 

Mental alertness; 

Good judgment; 

Resourcefulness; 

Tact and courtesy; 

Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS :

None are required.

NYS CSC 6/30/03

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