Billing Specialist
- Collaborating with various teams to pull invoices together, maintaining detailed records, and resolving billing discrepancies.
- Ability to manually prepare invoice packages based on client specific requirements effectively and in a timely manner.
- Ensure invoicing is in accordance with client contract billing instructions and guidelines. (ex.: Time & Materials, Fixed Price, Milestone Based)
- Being able to prepare backup documentation/ supporting documentation to support the client invoice.
- Responsible for the timeliness and accuracy of billing in Sage Intacct and submission of invoices to clients.
- Track invoice status and follow up with contracting officers or clients to ensure timely payments.
- Collaborate with project control, contracts, and accounting departments to resolve billing issues.
- Maintain accurate and organized invoicing records for audit and reporting purposes.
- Monitor contract modifications to ensure proper billing alignment. (Billing rates, positions, NTE’s, etc.)
- Audit of imported billable time & expenses transactions and billing rates from time and expense system.
- Respond to client inquiries and communications in a timely manner.
- Assist with the application of cash receipts and maintain undeposited funds account.
- Various correspondence with project managers and clients related to authorization of bills and edits/adjustments.
- Support client accounts receivables and collection functions when needed.
- Assist with special projects as needed.
- Perform other duties as assigned.
- Complete all required compliance training on an annual basis.
- Reliability
- Demonstrated integrity and confidentiality.
- Ability to work independently and as part of a team.
- Strong interpersonal, analytical, and problem-solving skills.
- Ability to communicate effectively, verbally and in writing.
- Strong attention to detail and organizational skills.
- Ability to multi-task and prioritize multiple tasks.
- Understanding of government contracting
- Basic accounting knowledge is preferred.
- Strong computer skills with demonstrated proficiency in standard business software packages (e.g., Microsoft Office - EXCEL, Adobe Acrobat)
- Experience with government invoicing and contract management is often preferred.
- Bachelor’s degree in related field of study (Preferred)
- Minimum of 2 to 5 years of experience in accounts receivable department, working on client billings required. (Government invoicing experience preferred)
- Experience with Sage Intacct accounting software (Preferred)
Tidal Basin Holdco, LLC, and its subsidiaries and affiliated companies, are an Equal Employment Opportunity Employer
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