WORKPLACE COORDINATOR

Salary: $70000 / year

What makes FLIK click

What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.

We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn’t merely a job but the start of a career where you can flourish.

Job Summary

As the Workplace Coordinator, you are the linchpin of our NYC office operations. Your mission is to ensure a seamless, safe, and welcoming environment for all employees and visitors. By proactively managing facilities, coordinating with vendors, and addressing workplace needs, you play a pivotal role in fostering a productive and engaging office atmosphere.

Key Responsibilities:

• Lead all aspects of daily office operations to maintain a clean, organized, and functional workspace.
• Reset and prepare conference rooms before and after meetings.
• Support services operations, ensuring deliveries are scheduled.
• Monitor and replenish office and restroom supplies; manage inventory levels.
• Coordinate and supervise vendor activities, including load-ins/outs and maintenance services.
• Schedule and oversee routine repairs and maintenance in the office and kitchen; liaise with building engineers and janitorial staff.
• Create and manage work orders for in-house maintenance and external service providers.
• Assist with office moves, additions, and changes.
• Support in office events, including furniture setups in event spaces.
• Perform minor repairs and maintenance tasks (e.g., hanging artwork, fixing desks).
• Manage freight and messenger center reservations; process Certificates of Insurance (COIs) from vendors.
• Respond promptly to internal facilities service requests, ensuring high-quality customer service.
• Cover the reception desk as needed; greet visitors and manage front-desk operations.
• Communicate office announcements and updates via Slack and other channels.
• Collaborate with cross-functional teams to support workplace initiatives and events.
• Conduct office tours and set up workstations for new hires.
• Contribute to the development and maintenance of internal workplace playbooks and documentation.

Qualifications:

• Proven experience in workplace coordination or office management.
• Strong customer service and hospitality orientation with excellent interpersonal skills.
• Ability to prioritize tasks and manage time effectively in a dynamic environment.
• Excellent at crafting clear and professional written communications.
• Collaborative mindset with the ability to work across various teams and with external vendors.
• Keen attention to detail, particularly regarding office logistics and service quality.
• Ability to navigate ambiguity and solve problems independently.
• Willingness to work occasional overtime, including early mornings or evenings (approximately twice a month).
• Basic handyman skills and experience with facilities maintenance.
• Physical ability to lift 50 lbs.

It Is a Plus If You Have:

• Proficiency in Zoom, Mac OS, Slack, G Suite, and audiovisual equipment.
• Passion for language learning or education.
• Experience in process improvement and organizational efficiency.
• Familiarity with NYC commercial building operations, particularly the World Trade Center complex.
• Workplace operational experience
• An eye for interior office design and tenant improvements
• Passion for language learning or education

Apply to Flik today!

Flik is a member of Compass Group USA

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. 

Applications are accepted on an ongoing basis. 

Flik maintains a drug-free workplace.

Associates at Flik Hospitality are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, for paid time off benefits information.

Req ID: 1445572

Flik Hospitality Group

JEANNE M LANE

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