Practice assistant

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Practice Assistant in our New York office will provide direct support to lawyers by performing administrative and legal support work. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession.

This position offers a hybrid schedule of three days in the office and two remote.

Responsibilities include, but are not limited to:

• Accept work assignments from practice group lawyers and work collaboratively with other team members on duties assigned
• Assist other practice group support members with overflow work and provide backup support during periods of annual or personal leave
• Process business expense reimbursements and vendor payments
• Complete client/matter intake request forms and work directly with the lawyer and compliance department on new or existing business
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
• Respond to client billing inquiries, including resolving any issues
• Assist with administrative tasks related to timekeeper compliance requirements and professional organizations
• Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
• Organize and manage files/emails in the document management system
• Manage physical files including intake, retention, retrieval and transfer of records
• Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Global Service Center, Billing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
• Additional responsibilities or special projects, as requested
  
  

Other Duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Minimum one year of experience in a law firm or professional service organization preferred
• Associate or bachelor's degree preferred; High school diploma is required
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Demonstrates good judgment and good interpersonal skills
• Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
• Self-starter who takes initiative and has willingness to learn
• Demonstrates accountability; takes ownership and pride in work
• Strong time management skills; able to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles
  
  

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the New York City market is expected to range between $65,000 and $80,000.  This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in New York City.  Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [email protected]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity