Entry-Level Construction Inspection Assistant/Office Support Specialist

Entry-Level Construction Inspection Assistant and Office Support Specialist.

We are seeking a motivated, entry-level professional to support both field and office operations at a leading NYC-based construction inspection firm. This hybrid role offers hands-on exposure to field inspections while building core office and project management skills, with potential for growth.

Responsibilities:

Field Inspection Assistance:

• Support certified inspectors during on-site inspections (Steel, Concrete, Soil, Asbestos, Sprinkler, Mechanical, etc.).
• Assist with documenting findings, tracking non-compliance issues, and coordinating resolutions.
• Pick up or drop off equipment and material samples, sometimes using the company van.

Pre-Inspection and Office Support:

• Prepare pre-inspection checklists to ensure field teams are equipped, informed, and prepared.
• Use Department of Buildings (DOB) systems to research and report permit status.
• Follow up with clients to verify project status and help secure final signoffs or schedule site visits.
• Assist with general office facility tasks to help maintain a well-organized, stocked, and clean work environment.

Proposal and Estimating Support:

• Help create and manage proposals in Salesforce, including:
  • Communicating with clients who request proposals.
  • Collaborating with the estimating team to receive and format pricing.
  • Sending estimates to clients and following up as needed.
• Track and follow up on outstanding proposals and change orders to ensure timely client response.

Reporting and Systems Work:

• Work in Salesforce to support reporting and data preparation.
• Assist with internal tracking tools and collaborate with the IT team on basic system troubleshooting or feedback.

Client Relations and Communication:

• Communicate with clients professionally via email and phone to coordinate project steps, address questions, or confirm logistics.
• Support strong client relationships through timely updates and follow-through.

Professional Development:

• Participate in training programs to build skills in inspections, construction documentation, and client services.
• Work toward certifications such as ICC, ACI, AWS, or NICET, supported by experienced team members.

Qualifications:

• Bachelor's degree or relevant coursework preferred, but not required. Open to candidates with interest in the field.
• ACI Concrete Field Technician Certification is a plus, not required.
• Interest in construction inspection and a willingness to learn.
• Effective communication and organizational skills.
• Proficiency in Microsoft Office required. Familiarity with tools like Salesforce, PlanGrid, or Autodesk Build is a plus, but not required.
• Ability to manage multiple priorities and adapt to a fast-paced environment.
• Valid driver’s license with a clean driving record.

Benefits:

• Competitive salary based on experience.
• Medical, dental, vision, life, and disability insurance.
• 401(k) with company match.
• Opportunity for growth into inspection, estimating, or project coordination roles.

Crosscheck Inspections is an accredited firm with an emphasis on Special Inspections and Asbestos Inspections. Our sister company, KM Associates of New York, Inc., is an expediting company located in Manhattan. Crosscheck provides Special Inspection services for a wide range of industries and building types. Our portfolio of work includes but is not limited to interior fit-outs, facades, new construction, and renovations. KM Associates of New York, Inc., facilitates construction by managing permits and compliance and provides building code, zoning law, and expediting services to architects, engineers, construction professionals, developers, and building managers in the New York City metropolitan area. We are growing both companies and are presently looking to add integral members to our talented teams at both locations.