Hr and payroll administrator

The HR and Payroll Integration Administrator will oversee HRIS administration, payroll processing, and data compliance to ensure seamless integration across systems. This individual will play a strategic role in enhancing process efficiency, ensuring legal compliance, and improving the employee lifecycle experience. The ideal candidate brings deep knowledge of Paycom or similar systems, a passion for process improvement, and a collaborative approach to cross-functional work.

Primary Responsibilities and Essential Functions of the Positions:

HRIS & Payroll Operations

• Oversee HRIS system entries and changes to ensure accuracy of employee data and operational excellence.
• Ensure payroll and HRIS procedures comply with federal, state, and local regulations, company policies, and industry best practices.
• Manage profile setup, accrual, and other employee inquiries, advise employees on payroll matters, and resolve discrepancies.
• Oversee and uphold data integrity, security, and compliance within the HRIS system.
• Manage outsourced payment services to ensure quality service delivery and accuracy.
• Review Paycom data for accuracy in payroll, employee classifications, accruals, and benefits administration. Manage employee’s status changes and updates.
• Foster a positive colleague experience by implementing best practices and effective processes to manage the employee life cycle employee, including onboarding, offboarding and employee records management.

Process Improvement & System Optimization

• Lead process improvements within payroll and HRIS systems to meet organizational needs.
• Scale processes to enhance operational efficiency, including designing and implementing internal controls.
• Identify payroll-related challenges and system features to drive process improvements and enhance user experience.
• Implement automation, policies, and procedures to improve service efficiency.

Collaboration & Compliance

• Partner with HR, Fiscal, and other teams to develop and maintain business processes and data submissions.
• Conduct internal audits on data and system maintenance, including, but not limited to new hire set up, vacation/time off accruals, benefits set up, terminations, and other employee changes.
• Monitor and improve internal controls related to payroll processes.
• Ensure payroll and HRIS procedures adhere to federal, state, and local laws including FLSA, FMLA, ADA, wage and hour laws, and other labor regulations.
• Stay updated on employment laws, payroll regulations, and industry best practices to proactively address risks.
• Assist in handling HR-related audits, ensuring compliance with legal and ethical standards.

Documentation & Training

• Create and maintain comprehensive documentation, training materials, and standard operating procedures.
• Foster a positive employee experience by implementing best practices for managing the employee lifecycle (onboarding, offboarding, and records management).

• Bachelor's degree from four-year college or equivalent
• 5 years' experience HRIS and payroll functions
• In-depth knowledge of core HR and payroll functions.
• Experience with HRIS implementations, optimizations, and system integrations.
• Proficiency in HRIS platforms, payroll systems, and business intelligence tools. (Paycom expertise is strongly preferred).
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and interpersonal skills, with the ability to engage diverse stakeholders.
• Demonstrated ability to lead cross-functional collaboration between HR, Fiscal, and other teams

Benefits

At Heartshare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:

• Rewarding Work in a team environment.
• Paid vacation, sick, personal days, and holidays.
• 403(B) retirement plans with employer contribution.
• Health, dental, vision and life insurance.
• Employee Assistance Program (EAP).
• Flexible spending account (Dependent Care, Medical, Parking, and Transit).
• Employee Appreciation Programs and Events.
• Tuition Assistance Program.
• Professional Development opportunities.
• Gympass Discount
• Verizon Wireless Discount.
• BJs Membership discount.
• Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

Heartshare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to [email protected].
About Heartshare

For over 100 years, Heartshare has dedicated itself to improving the lives of people needing special services and support. The Heartshare team, now 2,100 employees and growing, helps individuals develop to their fullest potential and lead meaningful and enriched lives.

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