Executive Assistant to the CMO
- Provide Executive Assistant to Chief Medical Officer
- Support the members of the Executive Team with a variety of administrative tasks
- Assist with special projects requiring extensive use of Excel and/or PowerPoint
- Proactively prepare, gather and analyze data required for meetings and conferences for team members
- Handle inquiries and interact with executives and colleagues, within and outside contacts
- Maintain and manage calendars including group-wide meeting arrangements
- Coordinate and organize schedule for executives as required
- Proactively Coordinate with internal departments when issues arise or as needed.
- Take minutes of staff meetings, transcribe materials and distributes to designated personnel.
- Answer routine correspondence on own initiative.
- Answer telephone inquiries, identify the requests/issues, resolve and/or reroute as necessary, take accurate messages.
- Collaborate with fellow team members within multiple departments whenever necessary to maintain positive working relationships.
- Preparing documents, filing, running errands etc.
- Bachelor's degree preferred
- 2-5 years of relevant experience in a healthcare environment
- Strong proficiency in MS Office Outlook, Word, PowerPoint and Excel
- Demonstrate strong self-starter, independent, pro-active, and self-motivated.
- Ability to carry out administrative functions proficiently and complete quality work on a timely basis.
- Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
- Ability to work well both in team environment as well as operate independently with minimal supervision.
- Ability to analyze organizational and administrative problems, multitask, and adapt to changing priorities.
- Strong sense of urgency, self-motivated, reliable, and resourceful.
- Excellent verbal and written communication, and time management skills.
- Ability to troubleshoot, problem-solve, and anticipate issues needing resolution.
- Written skills: Produces well thought-out, professional correspondence, free of grammatical and spelling errors.
- Very tech-savvy, especially skilled in the Microsoft Office suite. Ability to learn new software applications, as needed and improve processes and procedures
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