Project Coordinator

Job Description

Job Description

Position Type:

• Contract
• Onsite

Required:

• Following professional experience and personal qualities:
  • BA and 2 – 3 years of work experience; related program experience a strong plus
  • Proactive team player with administrative or project management experience
  • Organized and able to manage and track multiple moving pieces while keeping others informed
  • Strong planning, administrative and organizational skills; proven ability to multi-task and attention to detail a must
  • Self-starter, resourceful, meets deadlines, and knows when to escalate
  • Excellent oral, written and interpersonal skills
  • Customer service oriented with ability to effectively communicate
  • Advanced Excel, PowerPoint and Word skills (experience with data management and reporting a plus)Sense of humor, humility and desire to learn are crucial
• Experience Desired:
  • Communications experience around programs (website, memos, social media, etc.)
  • Experience coordinating and organizing meetings or workshops
  • Familiarity with the skills-based volunteer/pro bono industry
  • Strong interest in the field of corporate philanthropy
  • Experience working with non-profits or foundations a plus
  • Work experience in a corporate environment preferred

Responsibilities:

• Program assistant will work as a part of the Strategy Challenge team to execute the Firm’s signature skills-based initiative.
• Assistant will specifically liaise with Firm employees as well as selected nonprofit partners.
• Program Assistant will support the program managers in planning and executing the Strategy Challenge program.
• Provide administrative support, assisting with various program trainings and events, and maintaining relationships with internal participants and external partners.
• Program Assistant will also be responsible for drafting and updating program collateral, supporting communications, and assisting with the Community Affairs team’s efforts.
• Support Program Managers in all aspects of planning and executing the program
• Coordinate logistics and provide administrative support for various program activities and events
• Support the team’s recruiting efforts, interview process, and follow-up
• Producing interview packets, scheduling interviews, tracking, and coordinating on Zoom
• Create and execute agendas and run of show documents
• Collect and record team volunteer hours
• Draft and update collateral for program, training, and events (PowerPoint, Word documents, Excel)
• Join weekly check-ins with external nonprofit consultants and program management team
• Assist with follow-up requests and general relationship management with participants and nonprofits
• Collect relevant information as needed (logo, mission, event attendees)
• Liaise to ensure nonprofits’ expectations are met
• Assist program managers to problem solve if team or nonprofit are experiencing setbacks or issues
• Respond to program email inquiries from employees and nonprofit participants
• Assist with program communications & PR for internal and external audiences
• Press releases, internal stories, weekly blog, and website
• Draft communications to teams, nonprofits, and team advisors
• Other Responsibilities:
• General assistance to Community Affairs department as needed
• Respond to general inquiries about charitable programs and activities on the department phone line and via team inboxes
• Distribute tickets and passes related to the Arts and Culture Access program and T-shirts for volunteer programs
• Support Community Affairs staff during Global Volunteer Month

Hired by Matrix believes in the human touch and starts every partnership with an in-depth conversation. By talking with our clients about their hiring needs and listening to job seekers describe their career goals, we build an understanding of what they are looking for and work hard to make it happen.

Company Description

Hired by Matrix believes in the human touch and starts every partnership with an in-depth conversation. By talking with our clients about their hiring needs and listening to job seekers describe their career goals, we build an understanding of what they are looking for and work hard to make it happen.