PERSONAL ASSISTANT

Excited to grow your career?

BBVA is a global company with more than 160 years of history that operates in more than 25 countries where we serve more than 80 million customers. We are more than 121,000 professionals working in multidisciplinary teams with profiles as diverse as financiers, legal experts, data scientists, developers, engineers and designers.

About the job:

Overview:

We are seeking a detail-oriented and proactive Team Administrative Assistant to support a high-performing department. This role will provide comprehensive administrative and operational support to a team of professionals, ensuring seamless coordination across schedules, meetings, travel, and reporting. The ideal candidate thrives in a fast-paced, collaborative environment and brings strong organizational skills, discretion, and bilingual fluency in Spanish and English.

Key Responsibilities:

• Provide day-to-day administrative support to the department, including calendar management, meeting coordination, and logistical planning.

• Schedule team meetings, prepare agendas, track follow-ups, and ensure meeting materials are distributed in advance.

• Coordinate domestic and international travel arrangements using Concur , including flights, accommodations, and itineraries.

• Draft, edit, and format correspondence, presentations, and reports using Google Workspace (Gmail, Docs, Sheets, Slides).

• Maintain team calendars and assist with prioritization of meetings and deadlines.

• Track and manage team expenses, assist with invoice processing, and maintain accurate records.
  Screen incoming calls, emails, and requests; redirect or handle as appropriate to support the team’s efficiency.

• Assist in organizing team events, offsites, and internal communications.

• Maintain department files and documentation in an organized and confidential manner.

• Provide backup and cross-coverage support for other administrative staff when needed.
  
  
  
  

Qualifications:

• 3-5+ years of administrative support experience in a corporate or financial services environment.

• Excellent communication skills (both verbal and written).

• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) — required.

• Experience using Concur or other travel/expense management platforms.

• Excellent organizational, time management, and multitasking skills.

• Strong communication skills and a proactive, can-do attitude.

• High level of discretion and professionalism in handling sensitive and confidential matters.
  
  
  
  

Preferred:

• Fluent in Spanish (written and spoken)

• Experience supporting teams in financial services, banking, or global organizations.

• Familiarity with internal collaboration tools (WebEx, GoogleMeet, etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

With respect to this position in our New York Office, the expected base salary ranges from $70,000 to $80,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

• Employment eligibility to work with BBVA in the U.S. is required as the company will not pursue visa sponsorship for these positions

Legal requirements

It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information (41 C.F.R. 60-1.35 (c)).

Individuals with Disabilities

BBVA USA, BBVA Securities Inc., and BBVA S.A. New York Branch invite all interested and qualified applicants to apply for employment opportunities. If you are a U.S.-based job seeker with a disability who is unable to use our online tools to search and apply for jobs, please contact us by emailing: [email protected] or by calling toll-free (in the U.S.) 1-844-664-9275. Please indicate the specific type of assistance needed*.

• The disability access telephone line and email address are reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related or technical issues, will not receive a response.

EEO Statement

BBVA USA, BBVA Securities Inc., and BBVA S.A. New York Branch have a firm and unwavering policy to provide equal employment opportunity without regard to age, citizenship, color, disability, ethnic origin, gender, gender identity and expression, marital status, nationality, national origin, race, religion, sexual orientation, genetic predisposition, protected veteran status, or any other status or classification protected by federal, state or local law. This policy includes all job groups, classifications and organizational units. With regard to employment, this policy extends to applicants and covers our recruiting, hiring, promotion, transfer, demotion, discipline, termination, benefits, compensation and training practices as well as social and recreational activities.

View the " EEO is the Law " & " View the EEO is the Law Supplement Poster " poster. BBVA USA, BBVA Securities, Inc., and BBVA NY are equal opportunity and affirmative action employer.