Procurement Manager

Procurement Manager

Overview

ADDA is partnering with a lead MSP in the New York area for a Procurement Manager. The Procurement Manager leads the purchasing and logistics function, ensuring accuracy, consistency, and strong vendor relationships across the organization. This role requires someone who brings structure, takes ownership, and can elevate how procurement, catalog management, and inventory tracking operate.

In addition to managing internal procurement operations, this role supports client-facing projects and deployments, ensuring that hardware sourcing, purchasing, and delivery align with client expectations, project timelines, and company margin targets.

The position may operate independently or with support staff as the function grows.

Key Responsibilities

Procurement & Purchasing

• Manage the full purchasing lifecycle: sourcing, quoting, ordering, tracking, and fulfillment.


• Coordinate hardware procurement for client projects and internal needs, ensuring accurate ordering and timely delivery aligned with project timelines.


• Maintain a clear and accurate product catalog with correct SKUs, pricing, and vendor information.


• Evaluate vendor options and ensure competitive pricing and terms.


• Validate hardware costs against client proposals and ensure purchasing aligns with approved project margins.


• Ensure purchasing decisions align with margin expectations and escalate exceptions when needed.

Vendor Management

• Build and maintain strong relationships with distributors, manufacturers, and service providers.


• Negotiate pricing, terms, and rebate opportunities to support profitability.


• Maintain an organized vendor list with defined use cases and points of contact.


• Experience working with IT distributors and technology vendors (e.g., Ingram Micro, TD Synnex, Dell, HP, Lenovo, Cisco ) preferred.

Process, Structure & Documentation

• Establish and document procurement workflows and standards.


• Create SOPs, runbooks, and training materials to support consistent execution.


• Identify areas lacking structure and formalize clear, repeatable processes.


• Maintain organized records of purchasing activity, vendor agreements, and procurement documentation.

Logistics, Inventory & Asset Management

• Oversee shipping, receiving, returns, and related logistics activities.


• Ensure accurate inventory and asset tracking across storage and warehouse locations.


• Maintain visibility into hardware lifecycle including staging, deployment, warranty tracking, RMA processing, and decommissioning .


• Maintain visibility into equipment being stored, deployed, staged, or retired.

Financial Coordination

• Reconcile procurement-related credit card transactions and receipts.


• Coordinate with Finance on billing accuracy, cost validation, and month-end requirements.


• Ensure proper documentation for all purchasing activity.


• Assist in validating costs associated with client invoices when needed.

Client & Internal Collaboration

• Partner with teams to ensure procurement supports client delivery timelines.


• Communicate proactively regarding hardware availability, delivery timelines, and procurement status.


• Support client-facing teams by providing accurate product availability, pricing, and lead-time information when needed.

Function Leadership

• Operate independently or guide a small team, depending on the future structure.


• Maintain high accuracy, organization, and accountability in all purchasing activities.


• Support cross-department collaboration with Operations, Projects, Finance, and Client Services.

Skills & Experience

• 5+ years of experience in procurement, purchasing, supply chain, logistics, or technology procurement.


• Experience supporting procurement in an IT services, MSP, or technology environment preferred.


• Strong negotiation skills with vendors and distributors.


• Experience maintaining structured purchasing workflows and product catalogs.


• Proficiency with spreadsheet tools (Excel or Google Sheets).


• Experience working with PSA tools, quoting platforms, or inventory management systems in an IT services environment is a plus.


• High attention to detail and strong organizational skills.


• Comfort working independently and making informed decisions.


• Strong communication skills with the ability to coordinate across technical teams and client-facing staff.