Assistant to the Head of School

Assistant to the Head of School Location Buffalo, NY :

Under the supervision of the Head of School provides support to the Head of School in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Head of School; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

Required Knowledge of:

• Perform a variety of clerical and secretarial duties to relieve the Head of School of administrative and clerical detail.
• Learn school organization, operations, policies and objectives;
• Interpret, apply and explain laws, codes, rules, regulations, policies and procedures;
• Maintain a variety of records, logs and files;
• Understand and carry out oral and written instructions;
• Compose correspondence and written materials independently or from oral instructions;
• Establish and maintain cooperative and effective working relationships with others;
• Serve as liaison between administrators, faculty, staff, students, parents and the public;
• Meet schedules and timelines;
• Complete work with many interruptions;
• Work independently with little direction;
• Work confidentially with discretion

Essential Duties and Responsibilities

• Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Head of School;
• Coordinates and organizes office activities and coordinates flow of communications and information for the Head of School;
• Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate;
• Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
• Inputs a variety of information into an assigned system; assures accuracy of input and output data;
• Maintains confidentiality of various aspects of school operation including sensitive and personal information;
• Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence;
• Assist in planning, organizing and setting up for schoolwide and staff events;
• Provides training and work direction to assigned office personnel, organizes and expedites the work flow of the school site and offers guidance and direction to other school personnel as needed;
• Updates absence and timesheet information for assigned personnel;
• Serves as a major program information resource person and liaison between buildings and departments; disseminates accurate and timely information and direction to students, parents, staff and visitors;
• Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns;
• Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school; types and composes a variety of materials from verbal or written instruction;
• Attends and participates in assigned meetings and trainings; prepares minutes from notes as required;
• Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use;
• Other tasks as assigned by the Head of School

Qualifications/Education and/or Experience

• Bachelor's Degree required; Master's Degree Preferred.
• Previous Administrative Experience required;
• Fluent in multiple languages preferred;
• Able to work a twelve month position.

Salary

$50,000 -$60,000

Job Attachment Salary: From 50000.00 Salary: To 60000.00 Salary Competitive Y Position Status Full time Start Date 07/01/2025 Contact Person's Name Amie Caster Contact Person's Title Director of Operations Contact Person's Phone 7162481485 Contact Person's Email [email protected]