Secretary & Accountant / Administrative Assistant

About Us

ERL Intermodal and Truck63 are part of the Empire Family of Companies, a growing transportation and logistics organization serving Central New York. ERL operates a fleet of 52 GPS-equipped trucks supported by a dedicated team focused on safety, efficiency, and reliable service.

Position Summary

We are seeking a reliable and detail-oriented Secretary & Accountant to support daily office operations while managing accounting and bookkeeping functions and assisting with mechanical service writing. This role combines administrative assistant duties, accounting support, and service coordination within a fast-paced trucking and mechanical service environment.

Key Responsibilities

• Answer phones and manage incoming emails and office communications
• Schedule meetings and maintain organized office filing systems
• Perform accounts payable and accounts receivable functions
• Prepare invoices and manage billing processes
• Reconcile bank statements and credit card accounts
• Track expenses and assistance with financial and bookkeeping reports
• Process payroll as needed
• Prepare service quotes, work orders, and service invoices
• Coordinate communication between technicians, customers, and office staff
• Follow up on outstanding invoices and customer payments

Requirements

Qualifications

• Experience as a Secretary, Administrative Assistant, or Accounting Administrator
• Knowledge of basic accounting and bookkeeping principles
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with accounting software (QuickBooks or similar)
• Strong organizational, multitasking, and communication skills
• Ability to work efficiently in a fast-paced office environment

Preferred:

• Mechanical service writer or dispatcher experience
• Familiarity with work order systems or service management software
• Basic knowledge of mechanical, trucking, or service industry operations

Benefits

Why Join the Empire Family of Companies?

• Stable, locally rooted organization with continued growth
• Collaborative and supportive team environment
• Opportunity to play a key role in daily operations and financial processes
• Diverse responsibilities that keep each day engaging and meaningful

Apply today to join ERL Intermodal & Truck63 — where teamwork, reliability, and operational excellence drive everything we do.