PAYROLL SPECIALIST
- Review and enter information for new hires, job changes and salary increases into the HRIS/Payroll system
- Complete all terminations within the HRIS/Payroll and Time and Attendance systems in a timely fashion
- Maintain W-4 file
- Review and compute mileage reimbursement forms
- Process and complete accurate payroll model(s) for weekly and semi employees, preparing checks for distribution
- Upload ACH direct deposit files to the bank following the appropriate schedule
- Import various files into Ultimate Kronos Group (UKG) including files for earnings, wage increases, user defined annual salaries, etc. accurately
- Prepare and upload the weekly, quarterly and annual tax files to Ceridian
- Assign and maintain accurate position number & labor allocations at the employee level in UKG Payroll
- Submit requests to the Accounts Payable Bookkeeper for all payments necessary for payroll deductions including garnished wages, United way, etc.
- Identify and report policy and/or procedural related gaps related to Personnel Action Forms
- Follow up with Human Resource Specialist and/or Human Capital Manager on corrective action
- Identify and report software or hardware issues in UKG Payroll and Asureforce Time & Attendance, submitting a case with the vendor if required
- Plan, coordinate and conduct the annual internal year-end review process related to UKG Payroll, Ceridian Tax
- Prepare Employee W-2’s for distribution
- Create & maintain annual calendars in UKG Payroll and Asureforce Time & Attendance systems
- Create annual deduction calendar(s) in Microsoft Excel
- Report payroll timecard metrics and follow up on missing approvals
- Maintain and submit several reports/metrics including but not limited to, Department of Labor Reports, Federal Census Reports, Weekly Unapproved Time Metrics, etc.
- Field supervisor and/or employee questions and requests related to hours and earnings
- Train Supervisors on Time and Attendance System when necessary
- Conduct New Hire Orientation training to all new Community Services employees reviewing payroll procedures (enrollment of biometric timeclock, timecard approvals, time off requests, PTO policy, tax forms, etc.)
- Review Direct Deposit requirements and deadlines with new employees, assisting with enrollment when needed
- Compile, type and file all necessary program-specific reports, forms, records, individualized plans, documentation sheets and other related materials
- Other duties as assigned
- High School Diploma or GED
- 3+ years of payroll experience
- Possess basic Microsoft Excel skills
- Ability to read, write, speak and understand English including interpreting documents such as safety rules, procedure manuals and operating/maintenance instructions
- Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals
- Ability to compute rate, ratio, and percent
- Bachelor’s degree in business administration or similar
- Experience with UKG
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