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Associate, Lease Administration

ESTÉE LAUDER COMPANIES
New York, NY
The Estée Lauder Companies Inc. is one of the world's leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company's products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty. Description This role is responsible for all lease administration for the portfolio of retail stores in North America, supporting the Manager Lease Administration & Executive Director. The Associate is the primary point of contact for landlords of assigned locations. Maintain lease information in our lease administration system in compliance with policies and procedures, ensuring adherence with processes, accounting controls, and US GAAP. Support the end-to-end real estate process collaborating with Real Estate, Legal, Finance, Retail Operations, Retail Design Development and Construction, among other teams. Lease Accounting Processes
  • Update and maintain lease data in the company's lease management tool (IBM Tririga) based on newly executed leases and amendments.
  • Prepare documentation of accounting processes for SOX controls, obtain required approvals, and save to company network
  • Prepare journal entries from the Tririga system to initially record any new leases or amendments, and the monthly recurring entries for all leases.
  • Assist in preparation of annual rent budgets for assigned brands, using sales forecast, projections of variable rent expenses; estimating lease renewal rents; aligning with Real Estate Team and Brands on new locations and store closures, and projecting rent expenses for new stores
  • Assist in quarterly financial reporting and disclosures.
  • Assist in providing supporting documentation for audits.
General Lease Administration Processes
  • Act as the primary point of contact for landlords
  • Support the sorting and processing of lease-related mail for action. Prioritize urgent issues such as lease defaults, notices, billing issues, etc., and take appropriate action for each document.
  • Responsible for the preparation and distribution of monthly sales reports to required landlords. Will verify calculations of sales data and factoring in valid exclusions per the lease.
  • Assist in the portfolio management of the Field Sales Office (FSO) and self-storage locations across North America
  • Support with inter-departmental communication between NA Retail Real Estate, NA Retail Operations, planning teams and ELC brands regarding any issues that need to be addressed as per the lease.
  • Coordinate with I.T. to resolve any system-related issues as they arise.
  • Work on special projects as instructed
Payment Processes
  • Assist with the preparation of monthly rent payment batches for review by the Manager.
  • Action and coordinate vendor updates (e.g. address) to SAP.
  • Update variable payments in the Tririga lease administration system.
  • Reconcile landlord rent billing statements vs. payments issued by analyzing the billing and payment history from SAP A/P system and the Tririga Lease Administration system. Ensure any balances are either paid or disputed with landlord.
  • Assess validity of charges billed from landlords to ensure they are consistent with the applicable lease.
Qualifications
  • Experience in Lease Administration, Real Estate, Accounting, or Finance preferred.
  • Experience in a fast-moving consumer products industry.
  • System Knowledge and Experience: Tririga or other lease administration software, SAP, Advanced Excel, PowerPoint, M S Office, Ariba.
Key Personal Characteristics:
  • Capacity to manage pressure and resist stress.
  • Analytical and innovative; seeks out fresh ideas from a variety of sources.
  • Excellent eye for detail: precise analysis of figures (analytical and num eric skills). Smoothly handles multiple demands, shifting priorities and rapid change.
  • Must be positive, participative, self-confident with a high level of energy, pace & consistency.
  • Di splays integrity and builds trust: honors commitments.
  • Excellent communicator and negotiation skills; able to inform people at all levels of changes, updates and issues and deal with difficult people.
  • Ability to work independently and as part of a team.
  • Ability to work with people at all levels (both internal and external) thereby fostering excellent customer relationships.
  • Excellent organization, time management and follow-up skills.
  • Fast and accurate data entry.
  • Di splays pro-activity and persistence.
  • Works with others towards shared goals; collaborates and shares i information.
  • Can identify potential problems and opportunities both in the short and long term. Results orientated; meets objectives and standards; has a sense of urgency.
Pay Range: The anticipated base salary range for this position is $66,300.00 to $93,250.00 . Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company results. In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company. Equal Opportunity Employer It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [email protected]. Michigan Applicants: Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed. Philadelphia Applicants: Philadelphia's Fair Chance Hiring Law Rhode Island Applicants: The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.
Posted 2026-05-12

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