Center Liaison Coach

Join a mission-driven organization dedicated to providing high-quality early childhood education and family support services in Orange and Sullivan Counties.

This position supports the activities related to daycare licensing, day-to-day operations, and coaching of education staff for the RECAP Head Start program. The role is responsible for core functions as listed below and performs additional tasks as needed.

Core Functions

• Program Planning and Service System Design – 20%

• Data and Evaluation – 5%

• Facilities and Learning Environments – 20%

• Transportation (Where available)

• Technology and Information Systems – 5%

• Training and Professional Development – 25%

• Communication – 5%

• Recordkeeping and Reporting – 5%

• Ongoing Monitoring and Continuous Improvement – 5%

• Human Resources – 5%

• Program Governance and Leadership – 5%

Essential Job Responsibilities

Program Planning and Service System Design

• Participate in team meetings, home visits, and community events as needed

• Oversee implementation of policies regarding volunteers and visitors to protect the health, safety, and welfare of children in care

• Advise families of center policies, scheduling, routine changes, new policies, and discuss concerns with parents as they occur

• Monitor compliance of HSPPS, NYS OCFS Daycare Regulations, and CACFP guidelines

• Establish appropriate coverage for planned and unplanned staff absences

• Maintain master binder system for areas of responsibility

Data and Evaluation

• Utilize appropriate databases to document progress toward program goals, compliance with standards, and effectiveness of the Practice-Based Coaching approach

• Review and confirm data in TS GOLD for each checkpoint

• Ensure confidentiality of child, family, and staff personally identifying information

Fiscal Management

• Ensure in-kind from parents and others are recorded as the non-federal share requirement

• Request and procure supplies as appropriate, utilizing Fund EZ

Facilities and Learning Environments

• Conduct monthly inspections of the premises to observe possible fire or safety hazards; any hazard must be corrected immediately

• Maintain licensing, occupancy, and inspection documents

• Ensure documentation from NY Health Department showing the facility has been inspected and approved within 12 months

• Ensure documentation that the fire alarm and suppression systems have been inspected and maintained

• Ensure range hood cleaning is completed every 6 months

• Ensure documentation from NYS Department of Labor or an insurance inspector that boilers have been inspected and approved

• Ensure a copy of the evacuation plan is on site

• Ensure all health and safety postings are up to date

• Ensure a healthcare plan is on site

• In collaboration with the Education Manager, supervise curriculum implementation to ensure teachers implement curriculum and assessment with fidelity, provide appropriate and responsive environments, and maintain high-quality teacher-child interactions

• Complete at least two CLASS observations per classroom per program year

Transportation (Where Available)

• Review transportation logs and videos monthly to verify the transportation contractor fulfills obligations

• Ensure all center staff receive training on transportation duties

• Establish a system to maintain ratios when transportation staff are absent

• Coordinate fixed routes with transportation contractor and ensure up-to-date records are maintained

Technology and Information Systems

• Maintain an Administrative account with the Aspire registry and monitor staff training entries

• Maintain family and child records through appropriate data systems

• Obtain and analyze data for ongoing assessment and continuous improvement of program, school readiness, and staff professional development goals

Training and Professional Development

• Ensure all staff have 30 hours of training per licensing period

• Ensure Education Staff have 15 hours of professional development annually

• Provide new staff orientation as required by NYS Daycare Regulations, HSPPS, and as requested by service area supervisors

• Implement Practice-Based Coaching with fidelity

• Provide intensive coaching to identified staff

• Model effective practices to promote professional development of all staff

• Establish and maintain coaching contracts, action planning, and professional development plans with assigned education staff

• Facilitate teacher learning through positive and constructive feedback, maintaining collaborative integrity

Communication

• Participate actively in team meetings and case conferences as necessary

• Maintain communication lines with landlords for facility repairs and planning

• Model appropriate communication for staff and families

• Ensure staff communication is culturally responsive and free of bias

• Maintain communication regarding coaching progress with the Education Manager, Lead Coach, and Program Director

Ongoing Monitoring and Continuous Improvement

• Collect and document data on progress toward program goals

• Participate in data aggregation and analysis as part of the leadership team

• Collect center-level data as needed, analyze trends, and communicate findings to leadership

Human Resources

• Review and approve timesheets and Personnel Activity Reports for staff

• Process State Central Registry (SCR) background checks, FBI criminal history checks, and NYS OCFS fingerprint clearances for new staff, volunteers, contractors, and all staff every 5 years

• Ensure staff concerns are addressed as they occur

• Know and implement personnel policies and procedures, ensuring supervised staff are aware of changes

• Complete performance appraisals of center staff timely

• Take required disciplinary action objectively and fairly, following program policies and EEO requirements

Program Governance and Leadership

• Lead with consideration for the organization’s mission and big-picture goals

• Make ethical, timely, and informed decisions while engaging stakeholders and maintaining program accountability

• Ensure staff understand program goals and their role in promoting positive child and family outcomes

• Manage change effectively, supporting innovation and organizational improvements

• Attend local, state, and regional initiatives for professional development

• Promote cooperative exchange of information within leadership

• Attend parent committees, policy council, and board meetings as requested

Additional Expectations

• Ensure teachers and education volunteers understand regulations for preventing occupational disease and injury, including universal precautions

• Attend local, state, and national initiatives related to early childhood education best practices

• Communicate effectively to large groups

• Develop knowledge of community resources related to education and transition

Head Start Employee Expectations

• Uphold shared values of the center

• Cooperate with co-workers, providing assistance to ensure quality service to children and families

• Actively participate in Head Start community, including staff meetings, mandated trainings, committee meetings, and other program-wide functions, including some evening activities

• Follow overall employment standards outlined in the Personnel Policies and Procedures Manual (e.g., confidentiality, child abuse reporting, attendance, dress, customer service, safe work environment)

• Demonstrate integrity and responsibility, being honest and ethical, following through on commitments

• Commit to professionalism, continuous development, and performance management

• Exhibit flexibility and openness to new methods

• Show initiative by identifying and completing tasks proactively

• Familiarize self with Head Start Performance Standards and regulations

Qualifications

• Bachelor’s degree in Early Childhood Education, Child Development, or related field

• Experience teaching children ages 3-5 and implementing developmentally appropriate pre-school curriculum

• Knowledge of Adult Learning Principles

• Experience with service delivery for diverse populations, including low-income families, children with disabilities, and English-language learners

• Proficiency in relevant software systems for data management and reporting

• Ability to work professionally both independently and as part of a team

• Strong organizational skills and ability to perform duties safely and efficiently

• Able to lift up to 40 pounds occasionally

• Able to tolerate daily sitting at a computer and standing to operate office equipment

• Able to perform repetitive hand/wrist motions (keyboard, phone, copying)

• Ability to prioritize, multi-task, problem solve, and meet deadlines

• Frequent in-person, virtual, and phone contact with staff and public, often involving confidential information

• Pass physical examination, background check, and fingerprinting

• Able to lift children weighing 40-50 pounds in emergency situations

• Strong oral and written communication skills

• Current driver’s license

• Computer literacy (email, word processing, internet)

• Basic understanding of video equipment use

Equal Employment Opportunity

RECAP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by law.