Staff assistant

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit

UUP

Job Summary

The Department of Radiology at SUNY Downstate Health Sciences University is seeking a full-time TH Staff Assistant 1. The successful candidate will:

• Provides administrative assistance to the Chair and Director of Radiology.
• Handle all incoming telephone calls and phone inquiries as they pertain to the radiology administration.
• Perform general clerical duties such as, but not limited to, photocopying, typing, faxing, mailing and filing.
• Schedule, confirm and coordinate meetings for radiology administration.
• Prepares and tracks paperwork for recruitments and appointments.
• Schedule candidates for interviews.
• Provide administrative assistance to Radiology faculty.
• Provide administrative assistance to Radiology managers.
• Maintain a list of filled and vacant positions in the department.
• Set up physical and electronic filing systems for records, correspondence and other material.
• Track staff annual evaluations, employee health clearances, orientation form, staff annual licenses/certifications, etc.
• Ensure that all credentials are not expired and are on file.
• Handle the timely submission of employees' time sheets.
• Maintain a list of employees' contact information.
• Collaborate with Division of Radiology supervisors in ordering medical supplies via Lawson and office supplies via WB Mason.
• Prepare annual, general, and capital equipment requisitions as required. Work closely with purchasing, Contracts & Procurement, and vendors to expedite supply orders.
• Handle miscellaneous projects as needed.
• Maintain confidentially in the management and distribution of information.
• Demonstrate the ability to set priorities and organize work.
• Adhere to corporate, compliance, code of ethics and business practices.
• Adhere to policies and procedures (attendance, work schedules, punctuality, appearance, professional attitude, etc.)
  
  

Required Qualifications

• High School Diploma.
• 2 to 4 years of administrative job related experience.
• Or, a satisfactory equivalent combination of experience, education and training.
  
  

Preferred Qualifications

• Bachelor's Degree preferred.
• Prior administrative experience in a hospital setting preferred.
  
  

Work Schedule

Monday to Friday; 8:00am to 4:00pm (Full-Time)

Salary Grade/Rank

SL-2

Salary Range

Commensurate with experience and qualifications

Executive Order

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].

Equal Employment Opportunity Statement

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at [email protected]