Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

Location: New York, NY

Industry: Professional Services

Pay: $30-35/hour (Contract-to-Hire) |

About Our Client:

Addison Group is partnering with a leading professional services firm in Midtown Manhattan to find a proactive and reliable Administrative Assistant. This position offers a dynamic, hybrid work environment and the opportunity to contribute to a collaborative and high-performing team.

Job Description:

The Administrative Assistant will play a key role in supporting internal operations, maintaining efficient office workflows, and providing high-level administrative support to leadership and staff. This is a contract-to-hire position with a clear pathway to full-time employment.

Key Responsibilities:

• Serve as the first point of contact for phone calls and office visitors with professionalism and discretion
• Schedule meetings, coordinate calendars, and assist with appointment logistics
• Draft, edit, and manage internal documents, reports, agendas, and presentations
• Maintain and update contact records within the company’s CRM and LinkedIn accounts
• Provide support for internal meetings, including preparing materials and coordinating catering or venue needs
• Monitor and restock office supplies; manage office equipment maintenance and vendor coordination
• Assist with onboarding of new hires by preparing key cards, nameplates, and access credentials
• Support the Office Manager with building operations, facilities needs, and general administrative coverage
• Manage incoming and outgoing mail, packages, and other shipments
• Keep common areas, meeting rooms, and kitchen spaces organized and presentable

Qualifications:

• 3–5 years of administrative experience within professional or financial services industries
• Strong organizational skills and attention to detail
• Excellent interpersonal communication and multitasking abilities
• Eagerness to learn, grow, and contribute to team goals
• Proficiency in Microsoft Office Suite; experience with Workday, CRM platforms (such as Sugar), and BigTime is a plus

Additional Details:

• Work Schedule: Monday–Friday, 9:00 AM – 5:00 PM
• Work Arrangement: Hybrid (3 days onsite per week, coordinated with team)

Perks:

• Contract-to-hire opportunity with a clear path to permanent employment
• Bonus eligible upon conversion
• Professional development opportunities in a dynamic, growth-oriented office
• Centrally located office with easy public transportation access

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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