Administrative Assistant to OASAS Programs Nursing Director
- Track and submit Clinical Weekly Productivity Reports, Daily Census Report, Provisional Report, Census Capacity Report, and client monthly survey reports.
- Facilitate Client Behavioral Modification meeting with the Interdisciplinary Team.
- Ensure payroll is accurate and complete, coordinate discrepancies with payroll department.
- Serve as Operation desk back-up when needed.
- Prepare agenda for staff meetings, record and maintain minutes, as necessary.
- Monitor compliance with OASAS and STARS reporting.
- Maintains all paper documents, scans, and administrative records.
- Connect with MIS on program IT needs, compile list of items for the program and alert the Program Director/ Senior Administrator to assist with potential barriers.
- Assist program with maintenance/housekeeping coordination.
- Ensure all inventory, check requests, petty cash, supply orders and billing is completed accurately as per policy, submitted and tracked.
- Assist Clinical staff with NexGen EMR issues.
- Organize staff and client events (i.e. birthdays, promotions, certifications…etc.)
- Orders and maintains all office supplies, forms, and equipment.
- Assist Program Director with special projects.
- Other duties as assigned by Director/Supervisor.
- Minimum of (3) Three years of administrative experience required.
- High School Diploma, or Associate, BA preferred
- Must be team oriented and possess a positive attitude with a willingness to be flexible and helpful.
- Excellent computer skills including the Microsoft Windows computer environment, Microsoft Word, Excel, PowerPoint, and electronic communications tools: internet and email.
- Organizational skills; proven problem solving and interpersonal skills with experience providing complex, confidential administrative support in a high-profile environment w/ tact and diplomacy; proven ability to work w/ multiple deadlines and multiple priorities.
- Ability to work across a variety of projects and with diverse constituencies; flexibility, adaptability, and ability to work in a changing environment.
- Previous relevant experience in a Behavioral Health environment required.
- Ability to use business acumen to exercise good judgment and decision-making.
- Ability to deal with sensitive issues with diplomacy and discretion.
- Must be able to multitask with strong organizational skills.
- Excellent interpersonal skills and able to communicate both verbally and in written form.
- Commitment to cultural diversity and sensitivity.
- Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.
- Bilingual Spanish preferred
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