Assistant to the Dean - Music, Theatre, and Dance (3489)

Be the First to Apply

Job Description

Job Summary:

Serve as a key member of the School of Music, Theatre, and Dance Dean's Office, providing high-level administrative and operational support to the Dean and across the School. This forward-facing role supports executive leadership, faculty processes, academic operations, and student services while ensuring efficient day-to-day office management and strong collaboration across campus.

Responsibilities:

Executive & Office Operations Support

• Provide primary administrative support to the Dean, including managing a complex calendar, coordinating travel, preparing correspondence, and supporting meeting logistics.
• Coordinate School-wide meetings and event scheduling.
• Serve as the primary point of contact for the Dean's Office, representing the School in interactions with faculty, staff, students, and visitors.
• Maintain faculty and staff directory and administrative records.

Academic & Faculty Administration

• Maintain faculty and staff personnel files in compliance with institutional policies.
• Coordinate tenure and promotion processes, including formal review documentation and peer evaluations.
• Support faculty administrative needs and workflow coordination.

Program & Student Support

• Support student tours, field trips, and summer programming initiatives.
• Provide administrative support for School events and engagement activities.

Financial & Operational Coordination

• Manage office supplies, mail distribution, shared spaces, and general office operations.
• Coordinate faculty and staff office needs, including supplies and phones.
• Maintain systems for tracking shared resources and equipment.

Student Employee Supervision

• Recruit, hire, onboard, train, and supervise student office staff.
• Oversee scheduling and performance to ensure effective front office operations.

Other

• Perform other duties as assigned.

Qualifications:

Required:

• Associate's degree and three years of related administrative experience, or an equivalent combination of education and experience.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, written, and verbal communication skills.
• Experience handling confidential and sensitive information with discretion.
• Solid working knowledge of various word processing, spreadsheet, and database software applications.

Preferred:

• Experience supporting senior leadership.
• Experience working in a college or university environment.

Work Environment:

Work is primarily performed in an office setting using standard computer and office equipment. Occasional evening or weekend work may be required based on operational needs.

Application Instructions:

Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or [email protected] .

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Visa sponsorship is not provided for this position.

Hiring Range:

$22.50 to $25.00 per hour, commensurate with qualifications and experience.

We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including:
* Healthcare including vision and dental
* Generous Paid Time Off Policies
* 403B Retirement Savings Plan with Matching Employer Contribution
* EAP
* Flexible Work Plans
* Educational Benefits
* Career-Enhancing Trainings
* For an overview of our benefit offerings, please visit

In an effort to promote campus safety and the security of College resources, Ithaca College will, consistent with the requirements of the law and prudent practices, conduct criminal background investigations per College policy. This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.

About Us

At Ithaca College, a comprehensive residential campus community of approximately 5,000 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.

We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.

We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.

When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.

Nestled in the heart of New York State's scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger's as one of the top 10 places to live in the United States.

To learn more about Ithaca College, visit us at

Job Info

• Job Identification 3489
• Job Category Administrative Support
• Posting Date 03/06/2026, 01:33 PM
• Degree Level High School Graduate
• Job Schedule Full-time
• Locations 953 Danby Road, Ithaca, NY, 14850, US