Assistant Registrar

Job Description

Job Description

The Assistant Registrar plays a key role in the day-to-day functioning of academic operations at The Stony Brook School, while serving as the Primary Registrar for Gravitas, the School's online academic extension. This is a 12 month, full-time, in-person position based on campus, and involves regular handling of confidential academic information. The position requires a high degree of professional integrity, attention to detail, initiative, and excellent communication skills.

Key Responsibilities

Gravitas - Primary Registrar

• Schedule all Gravitas students in courses each term
• Manage grading systems and maintain academic records
• Process transcripts, enrollment verifications, and other academic documents
• Oversee grade calculations, honor roll publishing, and academic achievement tracking
• Maintain record retention and handle student withdrawals

Campus Registrar Support

• Assist with student course scheduling and changes in Blackbaud or SIS
• Oversee mini-course class requests and registration process
• Prepare and send transcripts; maintain transcript and enrollment logs
• Process academic verifications and documentation requests
• Ensure academic files are organized per FERPA compliance
• Support campus registration and orientation events
• Assist with diploma preparation and year-end academic ceremonies

Required Skills & Qualifications

• Strong organizational and time-management skills
• Exceptional verbal and written communication abilities
• Discretion and professionalism in handling sensitive information
• Ability to manage multiple priorities efficiently
• Proficiency with technology, especially Google Workspace, Blackbaud , SCOIR , Avid, and related academic systems, with a willingness to learn and effectively use AI systems such as ChatGPT and Claude
• Provide administrative support to the Academic Dean with Academic Office operations.
• Exhibit initiative and anticipate challenges and news proactively.
• Work collaboratively and supportively as a member of the Academic Office team

Salary and Benefits

• Comprehensive benefits package includes free premiums for high-quality medical and dental coverage, a Defined Contribution 403(b) plan with immediate vesting and a 7.5% matching contribution, school-paid life insurance, long-term disability, and accidental death & dismemberment policies.
• Additional benefits include professional development opportunities, free meals during the school year, generous paid leave, access to athletic facilities

Salary Range: $21.50 to $24 per hour; commensurate to experience

About The Stony Brook School

Founded in 1922, The Stony Brook School exists to challenge young men and women to know Jesus Christ as Lord, to love others as themselves, and to grow in knowledge and skill. As an independent college preparatory school for grades 7-12, we inspire students to lead lives of significance and service through their character, leadership, and faith. Nestled on the scenic North Shore of Long Island, our campus is a haven for academic excellence, spiritual growth, and lifelong friendship

Equal Employment Opportunity: In order to provide equal employment and advancement opportunities to all individuals, employment decisions at The Stony Brook School will be based on merit, qualifications, experience, and abilities. We do not discriminate based on race, color, sex, national origin, age, citizenship, genetic predisposition, or any characteristic protected by law.