HR Onboarding Administrative Specialist

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Job Summary: The HR Onboarding & Administrative Specialist at JCCA plays a vital role in supporting the Human Resources Department by ensuring efficient onboarding processes, compliance, and day-to-day administrative functions. This position contributes to the mission and goals of JCCA by providing a positive and successful onboarding experience for new staff members, interns, per-diems, and volunteers. **Onboarding Processes:

• Facilitate the onboarding process for new staff members, independent contractors, temporary staff members, interns, per-diems, and volunteers.
• Serve as the main point of contact for onboarding activities between hiring manager and candidate during pre-boarding process.
• Complete all required steps for onboarding, including updating the onboarding tracker daily, utilizing ATS system, creating electronic file and ensuring new hires are uploaded into ADP System
• Providing new hire and hiring manager with New Hire Orientation and onboarding training schedule.
• Provide timely updates to candidates, managers, and HR team members throughout the pre-boarding process.
• Collaborating with IT Department and ensuring new employee information is provided to IT at the start of pre-boarding each candidate
• Serve as back-up for onboarding team members when out of the office or as needed.

Offboarding Processes:

• Collaborate with HR Coordinators for offboarding process of employees, interns, volunteers and independent contractors.
• Serve as a back-up and provide employee separating with separation documents and collect company equipment
• Terminate employee access card on ID portal and send HR Team and Helpdesk notification when the employee access has been terminated.

Compliance and Documentation:

• Ensure employee documents are filed appropriately.
• Ensuring all documentation for candidates are uploaded to the appropriate system (e-file) and all documentation provided by each candidate meet the requirements on the personnel file checklist
• Ensure compliance with all new hire requirements and regulatory guidelines.
• Maintain accurate and up-to-date personnel files.
• Assist in gathering information and preparing materials for internal and external audits.

Other Administrative Duties:

• Create check request as needed for tuition reimbursement, child care subsidy and other payment requests.
• Receipt reconciliation- Ensure all fingerprint and SCR receipts are uploaded and shared with HR Coordinators
• Process employment verification requests
• Assists in other departmental and organizational projects as needed and as assigned.
• Support with the development and implementation of new HR programs, procedures and initiatives.

Qualifications:

• High School Diploma required, with 5 years of administrative experience; or College Degree in related field preferred, with 2 years of administrative experience.
• Administrative experience in a multi-site and/or non-profit human services or health care environment.
• Strong computer literacy with proficiency in standard office software such as MS Office; ability to quickly learn new technology platforms
• Proficiency in Human Resources Information Systems and Applicant Tracking Systems.
• Excellent communication skills - verbal and written
• Demonstrates a high level of attention to detail to ensure quality of work
• Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events

Hourly Rate: $ 24.72 per hour

Pay: From $24.72 per hour

Work Location: In person