Training Manager -test

Join a team where your professional growth directly impacts vulnerable families across New York City by providing crucial housing services and eviction prevention legal support that helps clients achieve permanent, stable housing.

At NAICA, we’re committed to being an employer of choice by attracting top talent, fostering an engaging work environment, and providing the support you need to advance your career while making a meaningful difference in people’s lives.

Title : Administrative Assistant to Regional Director

Location : Bronx, New York

Reports to : Regional Director

Pay Range: $35.16 - $35.71 per hour (est. $64,000 - $65,000 per year)

FLSA Status : Non-Exempt

Status : Full-time (35 hour per week)

Role Summary : We are seeking an experienced Administrative Assistant to support our Regional Director team. The ideal candidate will have excellent communication, collaboration, and networking skills, and will be highly organized and capable of working independently under pressure.

Primary Job Responsibilities/Duties :

The Administrative Assistant’ is responsible for, but not limited to:

• Acting as a primary aide to the Regional Director team, anticipating needs for maximum efficiency and impact with communications, tasks, meetings, and projects.
• Scheduling appointments and proactively managing the Outlook calendar, ensuring follow-ups as necessary; setting up conference calls and coordinating meeting arrangements; greeting visitors; keeping daily schedules on track; rearranging calendars and prioritizing requests.
• Representing the Regional Director team professionally and courteously in interactions with executive team members, clients, community partners, consultants, and co-workers.
• Keeping the Regional Director team informed of upcoming commitments and responsibilities, following up appropriately.
• Handling multiple priorities and deadlines with exemplary follow-through and maintaining confidentiality.
• Creating presentation materials for meetings, including graphs, flow charts, and PowerPoint presentations.
• Managing incoming telephone calls, electronic and paper mail, taking initiative to handle inquiries from inception to completion, providing information, following through, authoring correspondence for review, and/or directing inquiries to the appropriate team members.
• Performing various administrative functions: preparing correspondence, analysis, reports, memos, and presentations; maintaining existing and creating new files; sending faxes, letters, and emails on behalf of the Regional Director team.
• Attending meetings and taking minutes or typing up meeting notes as needed.
• Coordinating special events.
• Reviewing and responding to emails, calendar events, coordinating meetings, organizing responsibilities, and working with other administrative staff to assist in the coordination of meetings and special projects.
• Attending meetings and events at various locations as required.
• Performing other duties as assigned.

Physical Requirements :

• Ability to walk, stand, kneel, crouch, and bend over.
• Ability to lift, reach, and handle objects weighing up to 25 pounds.
• Ability to sit at a desk and work on a computer for prolonged periods.
• Ability to travel to different locations within New York City, as needed.

Work Environment / Schedule Requirements : .

• Staff must continue working past their shift unless relieved by another staff member or authorized to leave by a supervisor. Ability to sit at a desk and work on a computer for prolonged periods.
• May be required to work on or during evenings, weekends, and holidays.

Qualifications :

• BA/BS or equivalent in Administration, Finance, Human Relations, and/or Management with at least two (2) years of experience working as an administrative assistant, or,
• Associate’s degree with at least four (4) years of experience as an administrative assistant, or,
• High School Diploma or equivalent with at least six (6) years of experience.
• Exceptional interpersonal, analytical, and quantitative skills.
• Proficient in MS Word, Excel, PowerPoint, and database management.
• Exceptional writing proficiency.
• Proven ability to handle multiple tasks effectively under pressure while successfully meeting critical deadlines.
• Strong problem-solving abilities, decision-making skills, and active listening skills.
• Outstanding organizational skills, attention to detail, and efficiency.
• Strong critical thinking, analytical, and problem-solving skills, along with resourcefulness.
• Demonstrated ability to collaborate effectively with diverse groups.
• Possessing maturity, integrity, sound judgment, and the ability to maintain confidentiality.
• Must be able to read, speak, write, and understand English for administrative purposes.
• Must pass drug screening to be appointed.
• This position may be subject to a series of investigations before and after appointment.

Equal Employment Opportunity

NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited.

Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to [email protected] with the Subject “Reasonable Accommodation Request.”

Competitive Benefits Package

• Comprehensive Health, Dental and Vision Benefits for full-time employees
• 403(b) Retirement Savings Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation
• Paid Time-off
• Vol Life Insurance and AD&D
• Term Life and AD&D insurance
• Long Term Disability
• Employee Assistance Program support (EAP)
• Commuter Benefits Program
• Aflac: Short-Term Disability, CA, Accident and Hospital
• Employee Discount Program

False Statements

Misrepresentation of your experience, skills, education, or other qualifications, or submission of false/fraudulent information or documentation during or after the application process may result in the rejection of your application or termination of your employment.

At-Will Employment Disclaimer

While we sincerely hope to form a long and mutually beneficial working relationship, NAICA is an at-will employer. Therefore, employment is subject to termination at any time, with or without notice or cause, at the discretion of you or the organization.