Accounts Payable Associate

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission-aligned Accounts Payable Associate with our Finance department.

The Accounts Payable Associate will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.

We are seeking an enthusiastic, dedicated, and mission aligned Accounts Payable Associate to work in our Finance Department. The Accounts Payable Associate is responsible for managing the day-to-day HCZ’s accounts payable operations and functions. This position works collaboratively with department directors and staff (who are the primary clients of this position) to ensure that accounts payable transactions are properly accounted for in accordance with GAAP and HCZ policies and procedures. This position will play a key role in financial system assessment, development, training, and integration into the accounts payable function and reports to the Accounts Payable Manager.

For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know .

Minimum Qualifications

• Bachelor’s degree in accounting or similar (preferred)
• 2 years of accounts payable experience working in a similar sized operation (approximately 30,000 invoice payments per year).

Who you are

• Knowledge of cloud based/paperless financial system with encumbrances, as well as strong organizational and time management skills. The candidate must have a high level of integrity, a professional attitude, have strong work ethics, be a self-starter and must be detail oriented.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills. Also have knowledge of internal control environment.
• Computer skills: Microsoft Office Excel, PowerPoint are essential (can effectively use VLOOKUP’s, pivot tables and other data management tools) and General Accounting applications. Candidates having experience working with NFP accounting applications and ERP systems such as MIP and Coupa are strongly preferred.
• A team player with excellent oral and written communication skills, including the ability to listen and respond effectively to sensitive inquiries and complaints. Act positively, maintain good working relationships with other department personnel and Interact with vendors in a professional manner.
• Ability to work independently in a fast-paced and high-volume environment with emphasis on accuracy.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

What you’ll do

• Coordinate and participate in accounts payable day to day processing of invoices and payments.
  (Process check runs, ACH, or credit card).
• Review invoices for appropriate documentation and approval prior to payment.
• Charge expenses to accounts and cost centers by analyzing invoices and expense reports.
• Good knowledge of general ledger systems, relationship of control and subsidiary ledger accounts.
• Perform accounting entries related to accounts payable (i.e., various void check scenarios, expense reclassifications, and fiscal year-end accrual entries).
• Practice effective monitoring to ensure payments are made to vendors in a timely manner.
• Review and manage accounts payable aging.
• Perform General Ledger account reconciliations assigned.
• Advise and implement Accounts Payable process improvements initiative to strengthen controls, maximize system resources, and improve efficiency and productivity.
• Other duties as assigned.

Schedule

• Hybrid (3 days in office, 2 days remote)

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

Our exceptional full-time benefits include:

• Highly competitive base salaries
• Paid time off
• Employee referral bonus
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $60,000 - $65,000 per year. To be considered, interested applicants should apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children’s Zone is an EOE.