Administrative Assistant Bilingual Spanish

Overview

We are seeking a highly organized and professional Bilingual Administrative Assistant to join our dynamic team. This role is essential in providing comprehensive administrative support while ensuring effective communication with Spanish-speaking clients and team members. The ideal candidate will possess excellent office management skills, proficiency in various computer applications, and a strong ability to handle clerical tasks efficiently. This position offers an opportunity to contribute to a well-functioning office environment, supporting daily operations and fostering positive customer interactions.

Responsibilities

• Serve as the front desk receptionist, greeting visitors and managing incoming calls through multi-line phone systems with professionalism and courtesy.
• Provide bilingual support by communicating fluently in both English and Spanish, assisting clients, vendors, and team members effectively.
• Manage calendar scheduling, appointment setting, and coordinate meetings to optimize time management.
• Perform data entry, maintain accurate filing systems, and handle document proofreading to ensure clarity and correctness.
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and organization.
• Support bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
• Handle clerical duties such as filing, photocopying, scanning documents, and maintaining office supplies inventory.
• Manage front desk operations including greeting visitors, answering multi-line phones with proper phone etiquette, and directing inquiries appropriately.
• Assist with office management tasks to promote a smooth workflow and efficient office environment.
• Provide customer support by addressing inquiries promptly and professionally via phone or email.

Experience

• Prior office experience in administrative or clerical roles is required; experience in office management is preferred.
• Proven bilingual proficiency in English and Spanish is essential for effective communication across diverse audiences.
• Demonstrated proficiency with computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Calendar), and familiarity with QuickBooks accounting software.
• Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.
• Experience handling multi-line phone systems, data entry, proofreading, filing systems, and customer service functions.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Personal assistant experience or familiarity with calendar management is advantageous. This paid position offers an engaging environment where your organizational talents and bilingual skills will be valued. We welcome motivated candidates eager to contribute to our team’s success through exceptional administrative support.
• Cll Joe at 631-272-2807 email [email protected]

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Work Location: In person