Account Clerk - Keyboard Specialist

LAST DATE TO FILE: Applications accepted until position is filled.

SALARY:
$20.55/hr with excellent benefit package which includes: NYS Retirement; Health Insurance; option for Deferred Compensation, paid sick, personal, holiday, and vacation time. For full details on benefits the CSEA Admin Unit contract can be found at

VACANCY:
At the present time, there is one full time, 35 hour per week, provisional opening in the Schuyler County Social Services Department. The individual hired will need to take a Civil Service test at a later date, and be reachable on the list to gain permanency in the position. HOW TO APPLY: Applicants must submit a Civil Service “Application for Employment and/or Examination” to Schuyler County Civil Service office. Applications WILL be accepted via email or fax. You may include a resume with your application; however, you may NOT substitute “See Resume” for completing any portion of the application form. INCOMPLETE APPLICATIONS WILL BE DISAPPROVED. RESIDENCY REQUIREMENT: Candidates must have been legal residents of Schuyler or a contiguous (Chemung, Seneca, Steuben, Tompkins and Yates) county for at least one month immediately preceding the date of the application. Preference in appointment may be given to a resident of the jurisdiction for which there is a vacancy.

DISTINGUISHING FEATURES OF THE CLASS:
The work involves responsibility for the performance of standard account-keeping procedures in maintaining and checking financial accounts and records. The incumbent will be responsible for entering and retrieving information from a computer database/spreadsheet using software. Routine assignments are done under supervision in accordance with defined procedures; detailed instructions are provided for new or unusual assignments. This class differs from Senior Account Clerk-Keyboard Specialist by virtue of the limited complexity of the work. The work is reviewed by observation, crosschecks, or by the immediate supervisor and by other steps in the account-keeping process. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Reviews a variety of documents such as claim forms, vouchers, bills, purchase orders to determine eligibility for payment or to verify accuracy of payment made, according to defined procedures and policies.
• Verifies all calculations and codes on documents.
• Posts figures to appropriate accounts in hard copy or by computer and verifies all data entered.
• Prepares correspondence, documents, records and other written material in draft form using hand written rough draft, oral recordings or data from various equipment as source data.
• Reconciles all entries, both credits and debits.
• Prepares simple financial or statistical reports from data entered, including status of accounts, current balances, cash received or paid.
• Uses computer software to produce data needed for state and federal reimbursement claims.
• Receives cash payments, issues receipts, prepares checks for disbursement, deposits funds into appropriate accounts, prepares reconciliation of balances and posts balance to appropriate ledgers.
• Deposits bank receipts and transacts other bank business.
• Contacts by telephone and correspondence clients, vendors, etc. to obtain additional information.
• Provides routine information orally or in writing in response to inquiries on financial records.
• Files and maintains all related records such as records related to processing of payrolls, invoices, vouchers, bills and correspondence.
• Receives, balances and audits payroll time records.
• May order office supplies and maintain an inventory of supplies and equipment.
• May sort and distribute mail; Operates calculator, computer terminal and other related office equipment.

MINIMUM QUALIFICATIONS:
Graduation from high school or possession of an equivalency diploma, and either:

• Successful completion of a high school accounting course and a keyboarding or word processing course.
• Six credit hours of coursework in accounting at a regionally accredited college or university, or one accredited by the New York State Board of Regents to grant degrees and either a course in keyboarding/word processing or one year of clerical experience that involved typing or word processing.
• One year of experience maintaining financial accounts and records which included typing or word processing.

Note : Please submit proof of coursework if you qualify under A or B above. If using work experience to qualify, please describe fully on application. Clerical experience is defined as activities involving the performance of routine office tasks, such as keeping of records & accounts, correspondence, recording/entering & retrieving data and/or information or i.e. filing, answering phones, typing correspondence, and using modern computer software. This experience should be the primary function of the job and not incidental.