Office Administrator

Position: Office Administrator

Location: East Northport, NY | This is Not a Remote Position.

Salary: $50K-$57K

Schedule: Full Time | Monday-Friday (8AM-4PM) |

Do you want to LOVE where you work?

Positive Behavior Support Consulting & Psychological Resources (PBS) provides a collaborative work environment with experienced professionals from varied backgrounds to improve our students', families', and caregivers' quality of life. We have a broader vision than most competitors, stressing continuity and long-term relationships with our families. We value out-of-the-box solutions from our innovative staff.

We are always looking for qualified people to join our family.

Job Overview:

Under the direction of the Office Manager, the Office Administrator performs day-to-day administrative and financial tasks. This person must have an eye for detail and be a fast learner. Understanding data confidentiality principles is compulsory. PBS relies on the accuracy of data in its systems.

Key Responsibilities:

• Initiate contracts and agreements for services.
• Generate monthly billing for various programs.
• Process payments either by system or by phone.
• Post payments received and generate statements.
• Manage Accounts Receivables.
• Make journal entries as needed.
• Ensure office systems interfaces are in sync.
• Create monthly profitability reports for programs.
• Reconcile bank accounts monthly.
• Create a quarterly financial package and meet with an accountant.
• Run ad-hoc reports for the accountant.
• Work with HR staff in onboarding, payroll, and non-payroll tasks.
• Keep accurate records of transactions and maintain filing.
• Assist in maintaining the day-to-day efficiency of essential financial functions.
• Other limited duties as assigned by the Office Manager to ensure the smooth day-to-day administration of the company.

Qualifications:

• Bachelor’s degree or equivalent experience
• Minimum of 2-3 years of experience in financial operations or a similar role.
• Proficiency in QuickBooks, Google Workspace (especially Google Sheets -Microsoft Office Suite especially Excel acceptable). Formulas & pivot tables are a must! Knowledge of practice management software is a plus.
• Strong understanding of accounting principles and financial regulations.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management skills.
• Prioritizes effectively can work under pressure and meets deadlines.
• High level of accuracy and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Experience in HR-related tasks is a plus.

Our Benefits Include:

• Ongoing Training
• Collaborative teams
• Retirement for all employees
• Healthcare for Full-time staff only
• Tuition reimbursement
• HIPAA-compliant systems for communication, practice management, and clinical casework
• Company-paid malpractice and workers' compensation insurance
• Paid sick time
• Referral bonus program
• Paid time off for administrative and leadership team members

About Us:

We support students, families, and schools across Long Island, including Nassau County, Suffolk County, Brooklyn, and Queens. Our services extend to training, workshops, seminars, and conference presentations throughout New York State. With a proven track record in over 60 school districts, we are committed to excellence, helping students overcome challenges, have positive school experiences, and achieve meaningful lifestyle outcomes in the community after graduation. Our team of certified teachers, licensed behavior analysts, and clinical psychologists supports individuals from early intervention through late adulthood, ensuring high-quality service delivery through regular feedback and support.

Our Mission and Philosophy:

Our mission is to help students with autism spectrum disorders, developmental disabilities, and behavioral challenges by providing comprehensive support services that lead to fulfilling and productive experiences in school, at home, and in the community. We believe all individuals have the right to access the community, and a thorough examination of each person’s life plan can enhance physical, emotional, and social well-being. By building skills and changing environments and support systems, we overcome barriers affecting quality of life. We rely on evidence-based interventions, grounded in empirical research, and believe in interventions occurring in natural settings with natural support. Our community outreach efforts, including our not-for-profit Positive Community Connections (PCC), provide additional resources, support, and funding for families.

If you're ready to make a positive difference and be part of a supportive team, APPLY TODAY!