Administrative assistant / trainee / trainee - development office
Duties Description
The Administrative Assistant 1 provides support to the Vice President of Development by maintaining the donor database and performing clerical tasks. These tasks include greeting donors and campus constituents, answering phones, sending emails, and acknowledgment letters, preparing donor impact reports, and meeting invites, taking meeting minutes, and filing. This person works closely with Auxiliary Services in preparing monthly financial reports and preparing for the Foundation’s annual audit.- Maintains accurate constituent records using Raiser’s Edge. Prepares monthly financial reports, assists with the annual audit, and runs reports as requested.
- Provides clerical support to the Vice President of Development including scheduling meetings, taking and transcribing meeting minutes, preparing and distributing meeting documents, preparing annual donor impact reports, and contacting students for acknowledgment letters.
- Assists in preparing purchase vouchers, estimates, and invoices for external conferencing clients.
- Other reasonable duties as assigned.
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