Administrative Bookkeeper

Administrative Bookkeeper

Reports To: Finance Manager
Location: Columbia, MO
On-Site Hours: Full-Time

Are you looking for a fulfilling career with one of the top local companies in Columbia? If so, MasterTech Plumbing, Heating, and Cooling is the perfect place for you! Our team enjoys competitive pay, fantastic benefits, and excellent growth opportunities in a supportive and dynamic work environment.

The Administrative Bookkeeper is responsible for supporting day-to-day financial and administrative operations. This role combines general bookkeeping duties with administrative support to ensure accurate financial records, timely payroll processing, and effective accounts receivable (AR) management.

The position will work closely with internal staff and CaptiFi, our outsourced bookkeeping team, during and after the transition from our current bookkeeper. The ideal candidate thrives in a collaborative environment, enjoys structured processes, and takes ownership of recurring financial tasks.

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We’re more than just a service company—we’re a team that values integrity, craftsmanship, and community. Here's what you’ll get when you join us:

✅ Competitive Pay -(depending on experience)
✅ Health, Vision & Dental Insurance – Protect yourself and your family
✅ Paid Time Off – Vacation days + 8 paid holidays
✅ 401(k) with Company Match – Invest in your future
✅ Ongoing Training – Paid technical and career development
✅ Team Culture – Fun events, snacks, and company celebrations
✅ Employee Discounts – On HVAC and plumbing services
✅ Supportive Environment – You're respected and appreciated

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Key Responsibilities

Payroll & Timekeeping

• Process payroll accurately and on schedule, including data entry, timesheet review, and adjustments.
• Reconcile payroll reports to ensure deductions, benefits, and taxes are correctly applied.
• Maintain accurate payroll records and uphold confidentiality.
• Coordinate with management to address payroll discrepancies promptly.

Accounts Receivable (AR)

• Generate and send customer invoices through QuickBooks and CRM software.
• Record and apply customer payments accurately.
• Assist with collections follow-up in line with company procedures.
• Collaborate with CaptiFi to improve AR processes (e.g., reminder emails, statements, escalation lists).

Banking & Reconciliation

• Manage daily/weekly bank feed and credit card transactions in QuickBooks.
• Allocate expenses to proper departments and categories.
• Assist with month-end reconciliations and CaptiFi’s review.

Administrative & Process Support

• Maintain organized electronic filing of financial documents.
• Support reporting, spreadsheet updates, and data entry as needed.
• Collaborate with management and CaptiFi to refine financial workflows.
• Participate in weekly transition meetings with CaptiFi and leadership.

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Skills & Qualifications

• 2+ years of bookkeeping or administrative accounting experience.
• Proficiency in QuickBooks Desktop (required).
• Strong Excel or Google Sheets skills.
• Experience with Bill.com, ServiceTitan, or similar CRM/accounting tools (preferred).
• High attention to detail and strong organizational skills.
• Excellent communication skills and ability to collaborate with remote teams.
• Professional integrity and discretion with financial data.
• Positive attitude, reliability, and adaptability during process transitions.

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Ideal Candidate

This is a hands-on administrative bookkeeping role—perfect for someone who enjoys keeping systems organized, maintaining accurate financial records, and improving processes. The right person will be dependable, detail-oriented, and eager to learn. While not a senior finance position, this role is vital to the smooth financial operation of the company.