Creative coordinator

Creative Coordinator

About Sequence:

Sequence is an award-winning, boutique events agency specializing in production, strategic planning, and design. We work with a mix of corporate, media, entertainment, finance, and non-profit clientele and events to produce in-person, hybrid, and virtual galas, launches, conferences, awards shows and beyond. Sequence is headquartered in New York, NY and executes events worldwide. We have been named a Top 50 Event Agency by Special Events Magazine , a Top Virtual Event Solution by BizBash, and a Great Place to Work by Great Place to Work US .

About You:

You’re a detail-oriented, highly creative, and resourceful professional looking to grow in the world of event design and experiential marketing. You thrive in a fast-paced, collaborative environment and are excited to support the creative process from concept to execution. You bring fresh ideas, strong organizational skills, and a can-do attitude—ready to jump in wherever needed and contribute to portfolio-worthy work.

Skills

• Able to work on multiple projects simultaneously at various stages
• Detail oriented and exhibits a high standard on all work
• Incredibly resourceful and curious – you ask questions and want to dig into the “why” and “how”
• Strong eye for aesthetics and design
• Presentation design and deck formatting
• Analytical mind with a strong understanding of data and research
• Demonstrates professionalism and clarity when presenting or communicating with clients

Tools

• Must haves:
• G-Suite including Slides, Sheets, Calendar,

BONUS:

• Proficient in Adobe Suite including Illustrator, Photoshop and InDesign

Responsibilities

• Overall
• Support our Chief Creative Officer and Creative Department leadership on internally- and externally-facing creative and XFN projects of all types with a variety of clients and formats
• Assist with creating impressive, portfolio-worthy work for Sequence and our Clients
• Support in finding and cultivating relationships with new vendors & partners
• Start to hone clear, likable & succinct pitching skills to demonstrate in presentations to a wide range of clients and personalities
• Attention to industry trends such as events, fashion, art, design, technology and more
• Participate in Event Discovery, assessing Client’s goals, addressing KPIs within creative solutions
• Hone people management skills with CAs or Creative Interns
• Support the team in interpreting brand guidelines and ensuring client standards are upheld throughout concept development and design
• Support in transforming a physical (or digital) space, via decoration, branding, installation & rigging
• Showcase innovative and out of the box thinking, rooted in realities of budgets and other parameters
• Proposals & Brainstorming
• Assist in the creative proposal process in response to RFPs , helping to create a compelling story about SEQ and the Client’s experience
• Assist in building and formatting custom proposal decks: gathering content, coordinating visuals, and ensuring accurate, on-brand presentation and timely delivery.
• Help schedule and participate in team brainstorms, contributing ideas and capturing key takeaways
• Event Concepting
• Collaborate with CCO and Creative Team to build event concepts with a client’s strategic goals in mind
• Create conceptual mood boards & presentations with an eye for style & accuracy. This should include the ability to write compelling copy, proofread and ensure SEQ style guidelines
• Conduct research related to creative & design elements, venues, vendors, etc.
• Event Concepting
• Perform research related to creative & design elements, etc.
• Assisting in creating conceptual mood boards & deck presentations with an eye to style & accuracy
• Create mock-ups, renderings & other visual communications for Clients of creative installations, fabrication, room setups, rentals & other décor
• Event Design Projects
• With the support of the CCO and Associate Creative Manager, own the creative lifecycle on smaller projects, driving elements from concept through execution
• On larger projects, collaborate with the CCO and Creative Team on a range of deliverables, owning certain elements and contributing to the larger Creative scope at hand
• Confidently present creative concepts and event elements to internal and client teams, with an openness for feedback
• Contribute to event design budgeting including accurate projecting (with markups) and overseeing vendor payments, as needed
• Partner with graphic designers to manage project assets and feedback, coordinate print production needs, and ensure event branding is applied consistently across all creative deliverables
• Manage creative decor and furniture vendors from sourcing to execution, including pre-event communication, booking, and onsite oversight during installation and strike
• Internal Processes & Procedures
• Assist in documenting SEQ’s design processes in guides & templates whenever relevant ensuring that these are adhered to judiciously within Team SEQ
• Ensure all images and mood boards are saved to the SEQ Theme Library, Pinterest, or similar tool – cultivating a library of ideas for the entire team to access as needed
• Ensure post-event asset management process – renderings / mock-ups / key design elements to Air, updates to final Event Decks or leadership in client-facing Wrap Reports, as scoped
• XFN with SEQ Marketing re: creative event coverage & award submission opportunities
• XFN with SEQ New Biz on materials needs & proposal process
• Help to uphold and shape the SEQ visual brand, creative document layouts, SEQ swag, client gifts, and ensure brand consistency across the board on all related initiatives
• Contribute to SEQ office design & décor concepts, as budget and time allow

Benefits: Health, dental, vision, flexible vacation, and a really fun group of people to hang out with every day!

Qualifications:

• 1-3 years experience in event production, brand identity and / or experiential activations, or related field
• Ability to multi-task in a fast paced industry
• A creative and strategic brain for what is unique and could wow an audience
• Storytelling skills with the ability to think conceptually on a vision or set of KPI’s
• A team spirit with an ability to collaborate
• A fervent curiosity and unyielding passion for the work!
• You are local to NYC/tri-state area (transportation and lodging are not provided for these roles)

Contact Instructions:

Please submit the following in an email to [email protected] with the subject line: “Creative Coordinator”

• Cover letter that includes why you want to work at Sequence and draws you to the role
• An up-to-date resume
• An event portfolio or sampling of past work is strongly encouraged but not required
• A short creative sample of something that speaks to our industry (optional bonus)
• Salary requirements
• Potential start date

Please note: Candidates selected for Round 2 will be asked to complete a brief case study exercise.

NO PHONE CALLS, PLEASE!

Sequence is an equal opportunity employer; we strongly value diversity at our company. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.