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Contract Manager

DEPARTMENT OF BUSINESS SERV.
Manhattan, NY
Contract Manager Location Manhattan, NY :
  • DEPARTMENT OF BUSINESS SERV.
    • Posted On: 06/19/2024
    • Full-Time
    Location MANHATTAN
    • Exam May Be Required
    Department Neighborhood Development Salary Range: $55,873.00 - $86,288.00**The salary range for this position is $55,873 - $64,254.** Agency Description The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs. Division Description New York City is a leader in building and supporting neighborhood commercial districts that thrive and innovate. SBS's Neighborhood Development Division (NDD) assists in the creation and support of community-based development organizations (CBDOs) that advance the growth of commercial districts across the five boroughs. We work with CBDOs to build vibrant neighborhoods where New Yorkers can shop, work, and live by:
    • Working with community partners to identify commercial district needs and plan targeted, customized solutions
    • Offering training, tools, and one-on-one assistance to build the capacity of local community-based organizations
    • Administering grant programs to revitalize, strengthen, and support commercial districts
    • Supporting and overseeing the largest network of Business Improvement Districts (BIDs) in the country
    : SBS Neighborhood Development seeks a Contract Manager to support the Program Finance and Operations team in the administration and operations of the Neighborhood Development Division's (NDD) Avenue NYC Commercial Revitalization portfolio of grants, contracts, and procurements. The Contract Manager will report to the Senior Contract Manager and/or the Director of Program Finance and Operations. The Contract Manager, under supervision but with some latitude for independent judgement, will collaborate closely with NDD's other three programmatic teams as part of a cross-functional team to streamline in-place systems and processes, liaise with external partners and government officials as needed, and ensure compliance with all federal, state and local laws, rules and agency policies governing the source of funding. As part of overseeing a grant portfolio, the Contract Manager, under supervision, will work directly with select non-profit economic development organizations located in low-to-moderate income neighborhoods across New York to ensure they are effectively serving their commercial districts. The ideal Contract Manager will have an interest in economic development, urban planning, program management, nonprofit management, capacity building, government affairs, grant administration, or a related field. Primary Job Functions: Contract Manager responsibilities include, but are not limited to:
    • Support NDD's team of Program Managers and Project Managers by managing contract administration for commercial revitalization and organizational development grantees
    a. Budgeting and scope refinement; b. Contract registration and compliance; c. Payment request and invoice processing, including use of HHS Accelerator Financials; d. Ensuring consistent communications with grantees regarding contracting processes, document templates, and required trainings;
    • Under supervision, liaise with SBS Fiscal, Management, and Audit (FMA) division, and SBS' Legal team to ensure an efficient contract registration process for grant recipients and clear communication of processes across teams;
    • Under supervision, provide partner organizations and select grantees guidance on commercial revitalization project planning, implementation, and best practices;
    • Support the Program Finance and Operations team in tracking and reporting of grantee performance evaluations across all grant programs;
    • Serve as a responsive, vocal, and insightful representative of SBS on several BIDs' Board of Directors, as well as at other external facing meetings and public events.
    Preferred Skills:
    • Strong organizational and project management skills
    • Strong work ethic, attention to detail and a desire to improve the effectiveness and quality of services delivered to
    • communities in the City of New York
    • Experience planning, implementing, and managing projects involving diverse stakeholders
    • Experience writing reports, evaluating program impact;
    • Outstanding analytic, problem-solving, and creative thinking abilities
    • Outstanding communication, presentation, and partnership management skills
    • Ability to learn quickly, manage multiple obligations, proactively problem-solve, and provide timely and clear updates to supervisors
    • Ability to complete tasks in a timely fashion with limited supervision
    • Experience reviewing budgets, scopes of work, and invoices/financial statements
    • Excellent MS Word, MS Excel, MS PowerPoint, MS OneNote, and MS Outlook skills; familiarity with Adobe Acrobat preferred
    • Knowledge and/or interest in New York City, State and Federal government agencies and procurement
    • Experience with HHS Accelerator a plus
    • Familiarity with Smartsheet a plus
    • Established interest in community-based development organizations, economic development nonprofits, and neighborhood development issues
    • Familiarity with New York City commercial districts and neighborhoods, and/or working with local small business issues
    • A baccalaureate degree from an accredited college
    How to Apply: To apply, please email your resume and cover letter, using the following subject line: Contract Manager - NDD Program Finance & Operations to: [email protected] or apply though and search 638315 NYC residency is required within 90 days of appointment If you do not have access to email, mail your cover letter & resume to: NYC Department of Small Business Services Human Resources Unit 1 Liberty Plaza, 11th Floor New York, New York 10006 The Department of Small Business Services (SBS) is an equal opportunity employer, committed to recruiting and retaining a diverse and culturally responsive workforce. SBS has a zero-tolerance policy for any form of sexual harassment in the workplace, treats all incidents seriously and promptly investigates all allegations of sexual harassment. All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs. SBS will continue to provide reasonable accommodations to employees and applicants with disabilities, and for religious observances and practices. NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a. We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted. CONTRACT SPECIALIST - 40561

    Minimum Qualifications

    1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or 2. A four year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or 3. Education and or experience equivalent to “1" or “2" above.

    Preferred Skills

    Preferred Skills: - Strong organizational and project management skills - Strong work ethic, attention to detail and a desire to improve the effectiveness and quality of services delivered to - communities in the City of New York - Experience planning, implementing, and managing projects involving diverse stakeholders - Experience writing reports, evaluating program impact - Outstanding analytic, problem-solving, and creative thinking abilities - Outstanding communication, presentation, and partnership management skills - Ability to learn quickly, manage multiple obligations, proactively problem-solve, and provide timely and clear updates to supervisors - Ability to complete tasks in a timely fashion with limited supervision - Experience reviewing budgets, scopes of work, and invoices/financial statements - Excellent MS Word, MS Excel, MS PowerPoint, MS OneNote, and MS Outlook skills familiarity with Adobe Acrobat preferred - Knowledge and/or interest in New York City, State and Federal government agencies and procurement - Experience with HHS Accelerator a plus - Familiarity with Smartsheet a plus - Established interest in community-based development organizations, economic development nonprofits, and neighborhood development issues - Familiarity with New York City commercial districts and neighborhoods, and/or working with local small business issues - A baccalaureate degree from an accredited college

    55a Program

    This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

    Public Service Loan Forgiveness

    As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

    Residency Requirement

    New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

    Additional Information

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

    Shortlist

    Job ID 638315 Title code 40561 Civil service title CONTRACT SPECIALIST Title classification Competitive-1 Business title Contract Manager Posted until 07/02/2025
    • Experience Level: Entry-Level
    Job level 02 Number of positions 1 Work location 1 Liberty Plaza NYC
    • Category: Constituent Services & Community Programs
    Contract Manager
Posted 2025-07-31

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