Events Manager

Job Details:

Greywind is seeking an Events Manager with excellent organizational, planning and time management skills with the capacity to handle multiple projects simultaneously and who is comfortable and successful in a fast-paced environment. The Events Manager is responsible for organizing and assisting in the execution of all private events. We are looking for an individual who is collaborative and motivated with a proven track record of leadership in F&B management. Applicants must possess excellent communication and interpersonal skills.

This position receives a base salary in addition to commission.

This is an exciting opportunity to join the management team of award-winning Chef Dan Kluger at our location in Hudson Yards.

We are a multi-unit restaurant concept including –

• Greywind - Greenmarket-driven restaurant with American cuisine featuring seasonal, local ingredients at the forefront creating a playful, modern take on recognizable dishes using bold, unexpected flavors.
• The Bakery at Greywind - An all day bakery featuring a seasonal selection of housemade breads, baked goods, breakfast sandwiches, coffee, tea, salads and sandwiches.
• Spygold – An intimate, firelit cocktail bar featuring modern versions of classic favorites highlighting seasonal ingredients and local, artisanal spirits.

As a team, we pride ourselves on going above and beyond for our guests and for each other.

About You:

• Deep understanding of hospitality and event logistics with 3+ years of restaurant experience
• Ability to work in a team-oriented environment and collaborate with a diverse team
• Excellent communication and people skills
• Adaptable to a changing and dynamic environment
• Natural problem-solver and solution-based thinker
• Skilled at building and maintaining strong relationships with clients and coworkers
• Strong work ethic
• Able to work flexible hours as needed / dictated by the business
• Exceptional time-management skills
• High-volume restaurant / event experience is a plus

Benefits:

• Compensation $65-$68k annually based on experience, plus commission
• Health, Dental and Vision insurance plans with company contribution
• Commuter benefits
• 10 PTO days per year in the first two years of employment 15 days per year in the third year of employment
• Employee dining discounts
• Fully comped meal at any location once per quarter
• 401K after the first full year of employment

Responsibilities Overview:  

Work in collaboration with the Sales Director on the following:

Daily Administrative Tasks:

• Event communications with clients once contracts are received
• Printing and posting all BEOs for Chefs and Dining Room Management teams
• Managing BEOs from the time the contract is signed through the execution of the event, updating and communicating changes as needed
• Update picklists with seasonal menu changes as they happen
• Update Resy with all confirmed events and client information and on-site contact
• Adjust opentable availability based on confirmed events
• Create a daily event soigne list
• Update notes/BEO with any additional information specific to service and event needs
• Create and print all event menus or other printed items such place cards, etc.
• Collaborate with Sales Director on ongoing and existing event sales projects and outreach

Events Management (inclusive of, but limited to) :

• Greet event clients upon arrival
• Collaborate with the management team to assign service team to events
• Review all BEOs for that day’s events with service team in daily line-up
• Oversee team for event setup; confirm it is correct for specific party needs
• Execution of events when necessary, managing timely setup and steps of service with the team
• Begin Event Closing Report each day, including all notes from the day’s event and leaving anything remaining for the closing manager to complete

Expectations of Greywind Managers:

• Adhere to Greywind’s Policies and Procedures
• Act as a role model within and outside of Greywind
• Perform duties as workload necessitates
• Maintain a positive and respectful attitude
• Communicate regularly with supervisors about Department issues
• Demonstrate flexible and efficient time management and ability to prioritize workload
• Consistently report to work on time and prepared to perform duties of the position
• Effectively communicate with all BOH and FOH
• Have a complete understanding of work safety and emergency procedures
• Able to work a flexible schedule and holidays
• Able to be scheduled to open and close the outlets
• Ability to pay attention to detail, handle multiple tasks at once, and show great patience
• Possess good math and English skills for calculating, communicating, writing requisitions / completing inventories, and retrieving information as needed
• Ability to proficiently use the following programs:
• Microsoft Office, Outlook, Excel and Word
• Toast, Resy, Opentable, and Tripleseat

Physical Demands:  

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the associate is regularly required to stand for long periods, use hands and fingers, communicate verbally, and hear. The Events Manager is frequently required to reach with hands and arms, climb, balance, taste, and smell. The Manager is also occasionally required to walk, stop, kneel, crouch, crawl, and either lift or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.