Business Accounting Specialist

Benefits:

• 401(k)


• 401(k) matching


• Dental insurance


• Flexible schedule


• Paid time off


• Vision insurance

Job Description: Business Account Specialist

Schedule: Monday–Friday, 9:00 AM – 2:00 PM (In-Office)
Reports to: Director of Operations, fractional CFO

Position Overview

We are seeking a detail-oriented, proactive Accounts Receivable / Accounts Payable (AR/AP) Specialist to support our growing construction/contracting business. This role will work closely with our Director of Operations, fractional CFO and internal team to manage day-to-day financial operations, project-specific accounting, and cash flow management. The ideal candidate is resourceful, highly organized, and comfortable managing multiple priorities without constant oversight.

Key Responsibilities
Accounts Payable (AP):

• Manage all incoming bills, vendor payments, and payment schedules.


• Review, verify, and code invoices to the correct chart of accounts and projects.


• Enter job budgets and tie invoices to the appropriate projects in QuickBooks Online IES.


• Monitor and maintain vendor portals; proactively resolve billing discrepancies or challenge charges.


• Prepare and submit W-9s, tax-exempt forms, and credit applications.

Accounts Receivable (AR):

• Create and send outgoing invoices to clients.


• Track receivables and manage collections as needed.


• Maintain accuracy of job-specific invoices and ensure payments are applied correctly.

Financial Operations:

• Prepare weekly cash flow projections to ensure awareness of upcoming inflows and outflows.


• Perform monthly bank and credit card reconciliations.


• Monitor cash position and communicate proactively about variances.


• Assist with financial audits, insurance audits, and ad hoc requests from the CFO.

General Accounting & Compliance:

• Maintain accurate records and organized files for all projects.


• Ensure compliance with accounting standards and internal processes.


• Provide accurate, timely reporting to support management decisions.

Qualifications

• Minimum 2 years of experience in accounts payable/receivable, bookkeeping, or related accounting roles.


• Strong knowledge of QuickBooks Online (IES/contractor version preferred) .


• Experience in construction, contracting, or project-based accounting is a plus.


• Solid understanding of job costing, budgets, and tying expenses to projects.


• Excellent organizational and time-management skills—able to handle multiple deadlines and priorities.


• Proactive problem-solver who takes initiative without requiring constant direction.


• High level of accuracy and attention to detail.


• Comfortable with forms and documentation (W-9s, tax-exempt forms, credit applications).


• Strong communication skills with the ability to work with vendors, clients, and internal staff.

Personal Attributes

• Independent thinker who is not afraid to ask questions—but strives to learn and apply knowledge without asking the same question repeatedly.


• Flexible and resilient when managing many moving parts of a project.


• Professional, dependable, and committed to accuracy and efficiency.

Compensation: $24.00 - $30.00 per hour

Our Story

At Buffalo Solar, our mission is bold and crystal clear, power 1,000 businesses with clean, reliable solar energy by 2035.

We specialize in commercial and industrial rooftop solar solutions that help companies cut operating costs, lock in predictable energy expenses, and meet long-term sustainability goals. Every project we deliver is designed to perform as a true business asset, driving savings, stability, and growth for decades to come.

Founded in Buffalo, NY, Buffalo Solar was built from the ground up by Founder and CEO, Tyler Uebelhoer. With more than a decade of experience as an electrician and construction professional, Tyler recognized solar as the industry where he could make the biggest impact, not just for businesses, but for the economy and communities of Western New York. What started in his South Buffalo living room in 2015 has evolved into a modern solar development and EPC company serving organizations across New York, Pennsylvania, Massachusetts, Connecticut, New Jersey, and beyond.

Over the past 10 years, Buffalo Solar has grown from a local startup into a trusted regional partner, yet our approach remains hands-on and personal. From the first consultation through post-installation support, we stay closely connected to every client to ensure their system is reliable, efficient, and built for long-term value.

We care so deeply about the businesses we serve that we developed our own in-house 15-Year Peace of Mind Warranty, providing unmatched protection that separates us from the rest of the industry.

Our vision is ambitious but simple, 1,000 businesses powered by Buffalo Solar by 2035. We have already come a long way from our beginnings in Western New York, and we are just getting started.

CAREERS AT BUFFALO SOLAR

If you have a great work ethic, think well on your feet and you’re great with people, Buffalo Solar may be a great career move.

Maybe you’ve been told you’re a super hero of installation or that you have better customer service skills than that gecko on the insurance company commercials, we’re a place where dedication and hard work pays off.

Personal attributes we’re looking for:

• A keen eye for detail and more timely than a Swiss watch
• Stops at nothing to make sure the customer is happy
• Shows care and concern for the work you do and the people you work with
• Ability to take constructive criticism in stride and apply to improving
• Desire to grow personally and professionally