HRIS Specialist

Job Title: HRIS Specialist

Industry: Janitorial Services

Location (City, State): Long Island City, NY

Assignment Type: Permanent

Pay: $60,000 – $65,000 / year

Work Schedule: 9:00am – 6:00pm

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Our client provides essential facility and janitorial services to well-known organizations across the metro area. They are recognized for their commitment to quality, hands-on service, and tailored solutions that meet each customer’s needs.

Job Description

Addison Group is partnering with our client to hire an HRIS Specialist to support employee data integrity, payroll coordination, and system compliance across multiple HR and workforce platforms. This role is ideal for a detail-oriented professional who enjoys working with HR systems, audits, and process improvement in a fast-paced environment.

Key Responsibilities

HRIS Data Management & Staffing Support

• Maintain accurate employee records across HRIS and workforce systems, including processing new hires, job changes, terminations, and required documentation
• Manage ongoing updates and audits within the time and attendance system to ensure schedules, access, rates, and entitlements remain accurate
• Review employee classifications to confirm proper staffing status and compliance with internal standards
• Conduct regular audits throughout the employee lifecycle to ensure data accuracy and regulatory compliance
• Support onboarding and offboarding processes by ensuring employee data is complete and up to date
• Partner with HR, Payroll, and Operations teams to respond to inquiries and resolve data-related issues in a timely manner
• Analyze and manipulate large data sets to identify errors, trends, and opportunities for improvement
• Perform cross-system audits to validate data consistency across HR, payroll, and employee self-service platforms
• Identify and recommend improvements to streamline HRIS and data processing workflows
• Escalate complex labor or client-related concerns to HR leadership when appropriate

Payroll & Union Compliance

• Work closely with the payroll team to support weekly payroll processing and resolve discrepancies
• Investigate and resolve timekeeping issues in collaboration with field teams and payroll staff
• Review payroll and labor reports to ensure accurate employee status, hours, and classifications
• Maintain union system updates to ensure timely reporting of employee status changes and prevent penalties
• Submit union dues notifications to payroll for review and processing in accordance with deadlines

Qualifications

• Must be fluent in English and Spanish
• Experience working with Workday and Oracle platforms is required
• Strong analytical skills with the ability to manage and audit large volumes of data
• Excellent communication and collaboration skills
• High attention to detail and commitment to data accuracy

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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