Junior Buyer/ Procurement Analyst

Job Title: Junior Buyer/ Procurement Analyst

Location: New York, NY onsite

We are currently seeking candidates who meet the following qualification

• Prepare and distribute cost analysis reports, monthly procurement reports to stakeholders, quarterly and annual compliance reports, departmental scorecards, and respond to ad hoc reporting requests.
• Drive improvements in purchase order (PO) compliance, focusing on timely PO creation, approvals, and payment processing.
• Collaborate with stakeholders to gather and clarify procurement requirements, ensuring timely follow-up on necessary information and actions. Act as the primary liaison between vendors and internal departments to resolve procurement-related issues.
• Ensure adherence to the Javits Center's procurement policies and procedures.
• Review and evaluate procurement documentation (e.g., specifications, scopes of work, requisitions, change orders, bids) to ensure accurate and compliant purchasing of goods and services.
• Support the month-end close process by working with the Finance team to ensure expenses are recorded in the appropriate accounting period.
• Monitor and review open POs monthly, providing updates and insights to relevant departments.
• Manage vendor and stakeholder relationships, including contract oversight to ensure timely renewals and performance evaluations.
• Develop and report on key performance indicators (KPIs) by department.
• Handle open orders, perform data entry, resolve invoice discrepancies, and maintain expertise in end-to-end procurement lifecycle management.
• Facilitate vendor evaluations during competitive proposal processes, supporting stakeholders in vendor selection decisions.
• Monitor supplier and product performance to ensure quality standards are met and promptly address delivery or quality concerns.
• Identify opportunities to enhance value through improved supplier performance and strategic sourcing.
• Lead negotiation processes covering product/service specifications, pricing, quality, delivery timelines, terms, and vendor credibility.
• Communicate effectively across departments, demonstrating a clear understanding of procurement processes and their underlying rationale.
• Manage multiple concurrent projects in a fast-paced environment, ensuring timely execution, tracking, and reporting.
• Advise requestors on procurement methods, procedures, product availability, and cost-effective purchasing strategies.
• Build and maintain strong working relationships with both internal stakeholders and external vendors.
• Contribute to the development of testing and training plans, including creation of end-user documentation (e.g., procedures, work instructions, procurement policies).
• Own the creation and ongoing maintenance of procurement training materials and system-related documentation.
• Evaluate procurement processes for improvement opportunities, and collaborate with the Director of Procurement to implement standardized forms, documentation, and procedures.
• Maintain organized electronic records and documentation to ensure audit-readiness and compliance with internal and external regulations.
• Prepare various procurement-related analyses, such as vendor selection justifications, price comparisons, lease/buy evaluations, and market research reports.
• Conduct comprehensive research on suppliers, materials, market trends, regulations, and procurement practices to support recommendations and contract decisions.
• Work collaboratively within the team, contribute innovative ideas, assist colleagues, and maintain professionalism and timeliness in task execution.

• Bachelor's degree (B.A./B.S.) required, with a minimum of 2 years of experience in procurement administration.
• Preference for candidates with an Accounting background to support future rotational opportunities within the Finance department; other business-related degrees will be considered.
• Experience with RFQs, RFPs, and RFIs is preferred.
• Strong analytical skills, particularly in vendor performance analysis, benchmarking, and metrics reporting.
• Proficient in Microsoft Excel, Outlook, and Word; experience with Oracle NetSuite is preferred.
• Capable of conducting data analysis and generating reports aligned with business goals and operational efficiencies.
• Excellent written and verbal communication skills, with strong interpersonal abilities.
• Willingness to work additional hours during peak operational periods.
• Knowledge of New York State procurement regulations is a plus.
• Demonstrates strong accuracy, attention to detail, and confidentiality.
• Excellent problem-solving, analytical, and decision-making skills.
• Highly organized with strong time management capabilities.
• Able to work independently and collaboratively in a team environment.
• Demonstrates a proactive approach, sense of urgency, and commitment to meeting deadlines.
  
  
  If you meet these qualifications, please submit your application via link provided in Linkedin.
  Kindly do not call the general line to submit your application.