Office Assistant 2 (NY HELPS)

NY HELP Yes

Agency Parks, Recreation & Historic Preservation, Office of

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Saratoga

Street Address Mid-State District - Saratoga Zone Headquarters

65 South Broadway, Suite 103

City Saratoga Springs

State NY

Zip Code 12866

Duties Description As an Office Assistant 2, duties include but are not limited to: - Design clerical processing procedures. - Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications. - Respond to questions concerning the operation of the unit or program area.- Prepare responses to correspondence. - Resolve work problems. - Review forms and applications and make appropriate determinations. - Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available.

Minimum Qualifications There is a current civil service eligible list for this title which will be canvassed. Candidates must be reachable on the list to be eligible for appointment. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) *To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:One (1) year of clerical experience. If you are a veteran or a individual with a disability and would like to apply for the Department of Civil Service's 55-b/c Program, please visit for more information.Subsequent 55-b/c Qualifications:A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility. Reassignment Qualifications:Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent permanent qualifying service as an Office Assistant 2; if you have less than one year, you must be reachable on the current Office Assistant 2 eligible list for this location, if one exists.Reinstatement Under Rule 5.4:Candidates who were previously permanently employed by New York State in this title may be reinstated to this position or any position to which they were eligible to transfer. Employees separated from their positions may be reinstated within one year of the date of separation. Employees who have been separated from state service for more than one year may be reinstated upon approval of the New York State Civil Service Commission. Qualifying titles are available at Civil Service GOT-IT: Non-Competitive Program (NCP) Qualifications: As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. To be eligible for NCP, candidates must be in the NYS Office of Parks, Recreation and Historic Preservation promotion field and have at least one year of permanent or contingent permanent qualifying service as an Office Assistant 1. If there are three (3) or fewer qualified NYS Office of Parks, Recreation and Historic Preservation eligible promotional employees who respond to this posting, Civil Service may approve the permanent appointment of one of the qualified employees without further examination.Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. For purposes of non-competitive examination, the nominating agency may consider only the next lower level, direct line title as the qualifying title.In order to be considered for appointment via non-competitive promotion, candidates serving in the established promotion field must not have failed the two most recent promotion examinations.70.1 Transfer Qualifications:At least one year of permanent or contingent permanent in a qualifying title. The service must be in a title that Civil Service has deemed transfer eligible to the position.Note: The transfer cannot be a second consecutive transfer resulting in an advancement o more than two salary grades.For all transfer noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at you have previous or current employment at a NYS Agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.

Additional Comments Operational Needs:Candidate must possess and maintain a valid driver's license that allows the candidate to legal operate a motor vehicle in New York State as a term and condition of employment.Candidates must have experience with Microsoft Office, including Word, Excel, and OutlookBenefits:The NYS Office of Parks, Recreation and Historic Preservation offers a generous benefits package, worth approximately 65% of salary, that includes, but is not limited to:- Paid Time Off:- CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. - Health Care Benefits:- Eligible employees and dependents can pick from a variety of affordable health insurance programs.- Family dental and vision benefits at no additional cost- Additional Benefits:- New York State Employees' Retirement System (ERS) Membership- NYS Deferred Compensation- Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds- Public Service Loan Forgiveness (PSLF)- Paid Parental Leave To learn more about our benefits, visit: HELPS Program:For the duration of the NY HELPS Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Employees appointed via the NY HELPS program are restricted to promotional appointment until their position is covered into the competitive class by the New York State Civil Service Commission (CSC) or they otherwise obtain permanent competitive status. The Commission covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024, and July 11, 2025. Notification to employees regarding a change in their status if forthcoming. You may wish to apply if you received a permanent NYS HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/2025 or later will be addressed with a subsequent cover-in. This position may require background check prior to appointment. Permanent or contingent permanent NY HELPS appointment occurring effective June 26, 2025, or later will be addressed with a subsequent CSC cover-in.

Some positions may require additional credentials or a background check to verify your identity.

Name Personnel Office

Telephone 5184732639

Fax

Email Address [email protected]

Address

Street 625 Broadway

2nd Floor

City Albany

State NY

Zip Code 12207

Notes on Applying Application Procedure:All interested candidates must submit a resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Please submit your resume, cover letter and Employment Application as a Word or PDF attachment. We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages and/or "the cloud." You can obtain an Employment Application from your local park office, your region's administrative headquarters, or download an application from the NYS Office of Parks, Recreation and Historic Preservation website at: application must be received by 1/22/2026 and submitted via email to [email protected]. You must include the Vacancy ID number and "Office Assistant 2 - "Saratoga Police Zone" in the subject line of your email. Failure to do so may result in your resume not being considered for the position.It is the responsibility of all candidates to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrate that you meet the minimum qualifications and the operating needs of the position may result in your resume not being considered for this position.Candidates from diverse backgrounds are encouraged to apply. The New York State Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities. OPRHP encourages people with disabilities to apply. If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Equal Opportunity Unit at [email protected] or (518) 486-7754.